Seeking a Commercial HVAC Estimator / Preconstruction Coordinator to take ownership of the estimating and preconstruction for the expanding commercial division. This is a high-visibility opportunity for an HVAC estimating professional who wants more autonomy, direct access to ownership, and a clear path toward future estimating leadership.
What You'll Do as the Commercial HVAC Estimator / Preconstruction Coordinator:
- Own commercial HVAC estimating and preconstruction from bid invitation through turnover
- Review plans, specifications, addenda, and bid documents
- Perform detailed takeoffs for HVAC equipment, ductwork, piping, accessories, controls, and related systems
- Develop labor budgets, production assumptions, material pricing, and equipment costs
- Obtain and evaluate vendor and subcontractor pricing
- Identify scope gaps, specification conflicts, coordination issues, and project risks
- Prepare complete, competitive, and profitable estimates
- Manage bid calendars, deadlines, and project invitations
- Prepare and submit proposals and bid packages
- Attend pre-bid meetings, site visits, and walkthroughs
- Communicate directly with General Contractors, vendors, and project stakeholders
- Follow up on bid status and awarded opportunities
- Prepare and manage submittals and shop drawings
- Prepare, submit, and track RFIs
- Identify, price, and track change orders
- Participate in project kickoff and turnover meetings
- Maintain organized project documentation
- Prepare warranties, O&M manuals, and closeout packages
- Build and maintain relationships with General Contractors, vendors, and industry partners
- Help determine which commercial opportunities are the best fit for the company
- Support the continued growth and development of the commercial HVAC operation
Must-Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:
- Commercial HVAC or mechanical estimating experience
- Strong understanding of commercial HVAC systems and construction
- Ability to read and interpret plans, specifications, and addenda
- Hands-on takeoff experience
- Experience developing labor, material, equipment, and subcontractor pricing
- Familiarity with vendor and manufacturer pricing
- Understanding of RFIs, submittals, change orders, and project closeout
- Strong organization and attention to detail
- Strong written and verbal communication skills
- Comfort working directly with General Contractors and vendors
- Proficiency with professional estimating or takeoff software
- Ability to work independently and take ownership of the estimating process
- Ability to manage multiple bids and project deadlines simultaneously
- Ability to work onsite in Oklahoma City
Nice-to-Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:
- QuoteSoft experience
- iSqFt experience
- PlanHub experience
- BuildingConnected experience
- Mechanical Project Management experience
- Preconstruction coordination experience
- Commercial ductwork estimating experience
- Commercial piping estimating experience
- Controls estimating experience
- Sheet metal estimating experience
- Experience preparing shop drawings or submittals
- Experience helping improve estimating processes
- Experience developing relationships with local General Contractors
- Interest in future Lead Estimator or Estimating Manager responsibilities
Offers:
- Competitive base salary
- Uncapped performance-based incentive opportunity
- 100% employer-paid employee health insurance
- 401(k) program with company contribution
- Paid holidays
- Company gas card for project-related travel
- Direct access to company ownership
- Significant autonomy
- Limited micromanagement
- Opportunity to build and improve estimating processes
- Existing commercial customer and vendor relationships
- Established commercial field operations
- Dedicated estimating technology and resources
- Opportunity to become the primary commercial estimating resource
- Long-term path toward Lead Estimator or Estimating Manager
- Potential opportunity to help build and eventually lead an estimating team