HVAC Construction Project Coordinator / Assistant Project Manager

At-a-Glance:
Join a leading HVAC Services Company and advance your career in construction project coordination and management.

Position Type:

• Direct Hire
• On-Site

Required:

• 2+ years of experience supporting commercial HVAC, mechanical, or related construction projects.
• Working knowledge of HVAC equipment, ductwork, piping, controls, and construction sequencing.
• Ability to read construction drawings and specifications and understand project scope.
• Familiarity with submittals, RFIs, purchase orders, change orders, and construction schedules.
• Strong organizational, communication, and follow-through skills.
• Proficiency with Excel, Outlook, Procore for project management.
• Ability to manage priorities across several active projects.

Preferences:

• Experience with government, institutional, or prevailing-wage projects.
• A construction-related degree or equivalent practical experience.

Responsibilities:

• Maintain current project documentation including drawings, specifications, approved submittals, RFIs, and project logs.
• Assemble and submit equipment and material submittals, monitor review status, and help prepare RFIs.
• Assist with purchase orders and subcontract documentation; track equipment, materials, and delivery dates.
• Follow up on requests from field project managers and superintendents, coordinating with vendors and subcontractors.
• Update procurement schedules, look-ahead schedules, and action lists; identify overdue activities and deadlines.
• Maintain change-order logs, collect vendor and subcontractor quotations, and assist with preparing proposals.
• Help track purchase commitments, subcontract amounts, pending changes, and project expenditures.
• Collect progress information and supporting documents needed for customer billing and subcontractor invoice review.
• Prepare meeting agendas and minutes, maintain action lists, and follow up with responsible parties.
• Coordinate operating and maintenance manuals, warranties, as-built drawings, training records, and punch-list documentation.

We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Shaan at 862-895-5501 to learn more.

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