HVAC Assistant Project Manager - Multi-Family

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States. Our commitment to our employees is reflected by our actions: Safety is Priority One - and our record shows it Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs Job Summary The Multi-Trade Assistant Project Manager supports Project Managers and field teams in the successful execution of multifamily construction projects, including apartments, mixed-use developments, senior living communities, renovation projects, and other related construction scopes. This role assists with coordination across multiple trades, which include HVAC, plumbing, and electrical and other subcontracted work. The Multi-Trade Assistant Project Manager helps manage preconstruction activities, permitting, submittals, procurement, scheduling, budgeting, project documentation, quality control, safety compliance, and project closeout. This position plays an important role in ensuring projects are completed safely, on schedule, within budget, and in accordance with company standards, contract documents, and customer expectations. Key Responsibilities Support Project Managers with daily project coordination, communication, and administrative functions. Assist with preconstruction planning, project startup, permitting, jurisdictional approvals, and trade coordination. Prepare, track, and manage submittals, shop drawings, RFIs, change orders, purchase orders, and project documentation across multiple trades. Coordinate with owners, developers, general contractors, engineers, architects, subcontractors, vendors, suppliers, and field personnel. Track equipment, materials, fixtures, and long-lead items to support project schedules and installation milestones. Assist with project scheduling, manpower coordination, budget tracking, cost control, billing, invoicing, and reporting. Maintain organized project files, meeting minutes, correspondence, contracts, drawings, specifications, and other project records. Support quality control inspections, safety documentation, compliance requirements, and field coordination efforts. Assist with punch list management, startup documentation, commissioning support, warranties, as-built drawings, owner manuals, and project closeout packages. Participate in project meetings and provide timely updates regarding project status, risks, deadlines, and deliverables. Help ensure project milestones, deadlines, trade sequencing, and customer expectations are achieved. Communicate project needs, delays, conflicts, and changes to the Project Manager in a timely and professional manner. Perform additional duties as assigned. Qualifications High School Diploma or GED required; Associate's or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred. 2+ years of experience in construction, mechanical contracting, project coordination, project administration, or multi-trade construction support. Multifamily construction experience preferred. Knowledge of construction processes, trade coordination, permitting, submittals, RFIs, procurement, change orders, scheduling, and project documentation. Familiarity with HVAC, plumbing, electrical, or related building systems preferred. Proficient in Microsoft Office Suite, including Excel, Word, and Outlook. Experience with Procore, Bluebeam, PlanGrid, Autodesk Build, or other construction management software preferred. Strong organizational, communication, follow-up, and problem-solving skills. Ability to manage multiple projects, deadlines, priorities, and trade-related tasks in a fast-paced environment. Ability to read and interpret construction drawings, specifications, schedules, contracts, and project documents. Valid driver's license and ability to travel to project sites as needed. Must successfully pass pre-employment screening such as background check and MVR. Physical Requirements & Work Environment Work is performed in both office settings and active multifamily construction environments. Ability to sit, stand, walk, bend, kneel, crouch, and climb stairs for extended periods. Ability to navigate unfinished buildings, mechanical rooms, rooftops, ladders, and active construction sites safely. Ability to lift and carry up to 25 pounds regularly and up to 50 pounds occasionally with assistance. Exposure to varying weather conditions, construction noise, dust, and moving equipment during site visits. Ability to wear required PPE, including hard hats, safety glasses, reflective vests, gloves, and work boots. Ability to review plans, specifications, schedules, and electronic documents for extended periods. May require occasional overtime, evening, or weekend work to support project schedules and deadlines. This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.