Posting End Date

10/7/26

Office Assistant

Serve as a welcoming first point of contact for the Humanities Department while providing essential administrative support to faculty, staff, students, and department leadership. This part-time role combines day-to-day office coordination with scheduling, event support, student employee supervision, and confidential administrative responsibilities.

Position Summary

The Office Assistant provides administrative support to the department chair, faculty, and students and serves as an important resource for individuals seeking information about the Humanities Department. This role requires sound judgment, initiative, attention to detail, confidentiality, and a welcoming approach when assisting students, employees, and visitors.

The position also works closely with advisors and office assistants across campus to coordinate information, resources, schedules, and services.

What You’ll Do

• Provide administrative support to the department chair, faculty, staff, and students, including answering questions, providing information about university policies and procedures, directing visitors and calls, and coordinating with appropriate campus personnel.
• Monitor key office procedures, including payroll, time-clock, and secure access control, and distribute departmental and interdepartmental communications.
• Maintain employee calendars and schedules, review incoming correspondence and data, prepare responses and memoranda as directed, and appropriately refer matters requiring supervisor attention.
• Assist the department chair with expense tracking and budget management, and order books, office supplies, and other departmental materials.
• Help manage the department website and social media pages.
• Coordinate course and room scheduling each semester, including determining course section needs and arranging rooms, technology, and other resources for courses and department events.
• Work with office assistants and advisors across campus to coordinate courses taught by department faculty and maintain accurate Humanities Grad Plan listings.
• Assist with department activities and events, including supporting the Humanities Academic Travel Study program, Academic Connections, and Majors Fair.
• Support the Academic Travel Study program by gathering student information and travel documentation, tracking courses and payments, assisting with travel arrangements, distributing information, scheduling meetings, and serving as a liaison between students and tour leaders.
• Schedule faculty meetings and appointments, prepare agendas and handouts, and record, transcribe, and distribute meeting minutes as needed.
• Hire, train, and supervise student employees; delegate assignments, process time and payroll submissions, and ensure work is completed in a timely and professional manner.
• Organize and maintain secure, confidential filing systems; handle confidential evaluation forms; maintain personnel directories; and coordinate communication with internal employees.
• Perform other duties specific to the supervisor’s area of stewardship.

Invitation to Apply

If you enjoy helping others, organizing information, and creating a welcoming and well-coordinated office environment, we invite you to apply. This role is well suited for someone who can balance routine administrative responsibilities with problem-solving, communication, scheduling, and support for students and faculty.

Qualifications, Skills & Attributes

• Strong administrative and organizational skills.
• Ability to communicate professionally and provide helpful, welcoming service to students, employees, and visitors.
• Ability to exercise initiative, sound judgment, decision-making, and problem-solving skills.
• Ability to manage confidential information appropriately.
• Ability to coordinate effectively with faculty, staff, advisors, and office assistants across campus.
• Strong attention to detail and ability to manage multiple responsibilities.
• Ability to work independently on matters that do not require supervisor attention while appropriately identifying and referring matters that do.
• Ability to supervise, train, and delegate work to student employees.
• Willingness to learn and effectively manage department procedures, scheduling, records, and administrative systems.

IMPORTANT: Conditions of employment require employees to hold and to be worthy to hold temple recommends. Job applicants must be able to meet these conditions to advance through a hiring process successfully. An expired recommend will prevent consideration for hire.

Why BYU-Idaho

BYU-Idaho is a distinctive faith-based university focused on its mission to develop disciples of Jesus Christ who are leaders in their homes, the Church, and their communities. Employees play an important role in supporting that mission by helping create an environment where students can learn, grow, and reach their divine potential.

Working at BYU-Idaho means contributing to a campus community that values faith, learning, service, and purposeful work. Each role on campus supports the university’s broader effort to bless students and prepare them to make a meaningful difference wherever they serve.

Work Schedule

This is a part-time position with a typical schedule of approximately 30 hours per week, generally 6 hours per day, Monday through Friday, during the Fall, Winter, and Spring semesters. The specific schedule varies as needed in consultation with the Department Chair.

Weekend/Holiday/On-Call: No additional requirements provided.

Travel: No travel required.