Human Resources Specialist - HOLT Truck Centers

Description

Essential Functions

• Model, promote, reinforce, and reward the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Work safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Perform other duties as assigned

• Serves as a point of contact for employee inquiries related to HR policies, procedures, and programs
• Supports managers with performance management processes and documentation, including disciplinary actions and coaching conversations
• Ensures accurate and timely documentation of employee-related matters
• Escalates complex employee relations issues, investigations, and sensitive situations to HR leadership as appropriate
• Supports employee engagement initiatives and activities

• Assists employees with general benefit-related questions and escalates more complex issues
• Supports open enrollment activities, including employee communication and system updates
• Maintains accurate benefit records and assists with compliance tracking/processes

• Manages recruiting efforts, including job postings, sourcing, screening, and interview coordination
• Partners with hiring managers to support the selection process for positions
• Coordinates and facilitates onboarding activities to ensure a smooth new hire experience
• Maintains applicant tracking system data and recruitment records

• Coordinates administrative aspects of leave processes (FMLA, ADA, etc.)
• Provides general guidance to employees on leave procedures and timelines
• Maintains records and ensures documentation is complete and compliant

• Assists with scheduling and tracking employee training programs
• Supports learning initiatives and development activities
• Maintains training records and reporting

• Maintains employee records and ensures data accuracy in HR systems
• Assists with policy updates and HR communications
• Supports audits and compliance-related activities
• Stays informed of employment law requirements and escalates concerns as needed

Knowledge, Skills, and Abilities

• Working knowledge of HR practices and employment laws
• Strong organizational and administrative skills
• Proficiency with HRIS systems and Microsoft Office
• Strong interpersonal and communication skills
• Ability to handle confidential information appropriately
• Detail-oriented with strong follow-through
• Ability to work in a fast-paced environment and manage multiple priorities
• Ability to escalate issues appropriately rather than independently resolve complex matters

Requirements

• High school diploma or equivalent required; Bachelor’s degree or HR certification preferred
• Minimum of 2 years of HR, administrative, or related experience required; 3 or more preferred
• Bilingual (Spanish), preferred

• None

• Up to 25% travel required; ability to travel frequently to and from meetings or other business-related events both inter-state and out of state
• Valid Driver’s License required

• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc. 
• This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets 
• This position frequently communicates with employees, legal counsel, vendors, government agencies, and stakeholders; Must be able to exchange accurate information in these situations

• This job is generally performed in a professional office; in environmentally controlled conditions, operating computer, manual dexterity, talking, hearing, and repetitive motion
• Frequently works at a fast pace with unscheduled interruptions