HUMAN RESOURCES SPECIALIST (EMPLOYMENT + COMPENSATION)

JOB TITLE: HUMAN RESOURCES SPECIALIST GROUP: Professional/Technical (non-represented) LEVEL: 17 FLSA STATUS: Non-exempt WORK DAYS PER FISCAL YEAR: 246 H OLIDAYS: 14 SUMMARY: As a part of its commitment to innovate and increase operational efficiency, all staff members of Employee Services are expected to: deliver impeccable customer service; ensure speedy and accurate turnaround of all HR, payroll and budget transactions; and work as a cross-trained, flexible and cohesive team. The Human Resources Specialist is a crucial member of the Employee Services team, working closely with department leadership on the development of new and revised policies and procedures for the unit. They are expected to exercise independent judgment in the processing of transactions. They may be consulted to interpret Board policy or state or federal guidelines related to this process. This is an exciting opportunity for experienced operations professionals to have a lasting impact on the way Highline Public Schools serves its staff, students and community.

CONTEXT AND WHO WE ARE: Highline Public Schools serves students and families in the communities of Burien, Des Moines, Normandy Park, SeaTac and White Center in Washington state.

OUR PROMISE: Every student in Highline Public Schools is known by name, strength and need, and graduates prepared for the future they choose.

In 2013, families, students, staff and community members across Highline came together to develop a strategic plan that reflects our goals and dreams for students. Our strategic plan is our equity plan and is guided by Our Promise. In 2023, the strategic plan was updated to guide our work, identifying four bold goals:

• Culture of Belonging: A culture where all are welcome, valued, and safe.
• Innovative Learning: Academic experiences that engage, empower, and challenge every student.
• Bilingual & Biliterate: Multicultural skills that enable students to live, work, and communicate across cultures.
• Future Ready: Students explore possibilities and develop mindsets that prepare them for a changing future.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals wit h disabilities to perform the essential functions.

• Provide direct support as a key member of a cross-functional team with other Employee Services professionals on activities related to human resources, including employee-life-cycle transactions (benefits, leaves, salary adjustments, staffing, etc.).
• Manage efficient and accurate databases, including data entry and coordination between data systems.
• Interpret, analyze and make recommendations based on available data and best practices.
• Ensure high-quality service and efficiency within assigned areas of work and make suggestions for process improvements to department leadership. Job Description JOB DESCRIPTION: HUMAN RESOURCES SPECIALIST

Highline Public Schools 81R17HRS HUMAN RESOURCES SPECIALIST Page 2 of 5

• Support Employee Services and other Highline employees in using new software and technology systems, including troubleshooting in response to their inquiries and participating in high -level staff trainings.
• Other duties may be assigned as required to ensure achievement of Employee Services department and/or Highline Public Schools' objectives.

AREAS OF WORK WITHIN HUMAN RESOURCES: Benefits and Retirement Specialist The Benefits and Retirement Specialist is a critical member of the Employee Services team, working closely with department leadership on the development of new and revised policies and procedures for the unit. They will also evaluate applications from employees to determine eligibility in line with established policies and procedures. Key additional responsibilities include:

• Provide input to the design and implementation of district benefits and retirement programs and administration.
• Support the broader HR team in responding to routine queries related to district benefit and retirement policies and programs.
• Manage and carry out activities related to benefits and retirement research, program design and implementation for Highline Public Schools employees, including responding promptly to Employee Services team members and other staff members' inquiries and requests.

Data Integrity Specialist The Data Integrity Specialist is a critical member of the Employee Services team, working closely with department leadership on the development of new and revised policies and procedures for the unit. Key additional responsibilities include:

• Support the creation and revision of job descriptions through conducting salary and responsibility surveys amongst other districts to ensure attractive and competitive jobs
• Support the creation and revision of job descriptions by ensuring salary and responsibility integrity as compared with other Highline jobs
• Maintain accurate experience records within appropriate record systems.
• Resolve issues with data accuracy, create reports, and collaborate to ensure interdepartmental data systems effectiveness
• Complete accurate state reports: SIRS, SEES, EEO-5, etc.

Employment and Compensation Specialist The Employment and Compensation Specialist is a critical member of the Employee Services team, working closely with department leadership on the development of new and revised policies and procedures for the unit. They will also evaluate applications from employees to determine eligibility in line with established policies and procedures. Key additional responsibilities include:

• Lead the hiring process, including human resources , payroll and budget transactions for all new hires with support from others as peak activity demands.
• Manage incoming forms, faxes, electronic correspondence and other documents from employees related to staffing concerns, including the following: New Hire/Re -Hire, Transfers, Promotions, Demotions, Job Title Changes, Separations and Reductions in Force (RIFs), Contract renewal.
• Support the broader HR team in responding to routine queries related to staffing policies and programs.
• Manage and carry out activities related to staffing policies and related programs for Highline JOB DESCRIPTION: HUMAN RESOURCES SPECIALIST

Highline Public Schools 81R17HRS HUMAN RESOURCES SPECIALIST Page 3 of 5 employees.

Leaves and Guest Employee Services Specialist The Leaves and Guest Employees Services Specialist is a senior member of the leaves and guest employee functional team, working closely with department leadership on the development of new and revised policies and procedures for the unit. They are expected to exercise independent judgment in the processing of managing the district's substitute needs. They will manage a team to achieve key performance metrics as it relates to accuracy, efficiency, and customer service . Key additional responsibilities include:

• Approve and process all leaves of absences; including FMLA and non-FMLA, family health, On the Job Injuries, and long-term leaves.
• Lead an effective team, facilitate collaboration, and prioritize time and resources with the team to achieve department goals.
• Account for data integrity, efficiency, and quality of transactions delivered by the team, including routine mailings and communication, records maintenance, customer service, and transaction processing.
• Collaborate to recruit a robust pool of certificated and classified guest employees.

Hiring and Staffing Specialist The Hiring and Staffing Specialist is a senior member of the hiring and staffing functional team, working closely with department leadership on the development of new and revised policies and procedures for the unit. They are expected to exercise independent judgment in managing the demands for district staffing in service of established workforce strategies . They will lead support staff to achieve key performance metrics as it relates to accuracy, efficiency, and customer service. Key additional responsibilities include:

• Lead and account for data integrity, efficiency, and quality of transactions including timely postings, processing of applications, and knowledge of active applicant and vacancy status.
• Collaborate regarding and initiate processes and practices to eliminate bias within hiring.
• Coordinate effective internal and external staffing partnerships.
• Exercise discretion balancing urgency with accountability in the prioritization of staffing actions.

MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: Three or more years of experience in Human Resources or a related field AND Associate degree in Human Resources, Business Administration, Public Policy, or a related field

PREFERRED QUALIFICATIONS: HR experience in an educational K-12 school district SHRP, PHR or SPHR certification Bachelor Degree in Human Resources, Business Administration, Public Policy, or a related field

CONDITION OF EMPLOYMENT: Criminal background clearance JOB DESCRIPTION: HUMAN RESOURCES SPECIALIST

Highline Public Schools 81R17HRS HUMAN RESOURCES SPECIALIST Page 4 of 5 All certificates, licenses, endorsements, permits, and vaccines (absent exemption) as required for this position by state and local authorities

KEY COMPETENCIES: The ideal candidate will be able to demonstrate the following: Skill in Human Resources and Operations

• Experience working in human resources and customer support.
• Commitment to ongoing learning and professional development to improve their performance and increase operational efficiency.
• Detail-oriented, able to skillfully manage all operations activities including database management, customer service initiatives, correspondence, and departmental/district policies and procedures.

Communication and Interpersonal Skills

• Communicates effectively, tailoring message for the audience, context, and mode of communication.
• Builds and maintains positive relationships.
• Interest in working effectively with others cross -functionally; working to build consensus and resolve conflicts as needed.

Strategic Planning and Effective Execution

• Exhibits strong focus on goals and results. Sets clear metrics for success.
• Thrives in achievement-oriented and fast-paced environment.
• Demonstrates outstanding critical thinking skills, including the ability to analyze data, identify trends, pinpoint problems and root causes, and develop innovative solutions.

REPORTING RELATIONSHIP: Reports to the Executive Director of Human Resources, or designee

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Some travel between school sites and recruitment job fairs is required. Teamwork and high productivity requirements create frequent extra hour days, attendance at meetings before and after work, and weekend work.

WORK ENVIRONMENT: The work environment characteristic described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. Some travel JOB DESCRIPTION: HUMAN RESOURCES SPECIALIST

Highline Public Schools 81R17HRS HUMAN RESOURCES SPECIALIST Page 5 of 5 between school sites and recruitment job fairs is required. Teamwork and high productivity requirements create frequent extra hour days, attendance at meetings before and after work, and weekend work.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee. CLASSIFICATION HISTORY Updated with new Area of Work as directed by Exec Dir of Human Resources, 2024.10.24 Updated Context and Disclosures sections, 2024.05.23 Created by Human Resources, 2023.02.14

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, national origin, age, sex, sexua l orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disa bility. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Highline Public Schools also provides equal access to the Boy Scouts and other designated youth groups. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: District Ombudsman, 206.631.3104, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act - Director of Social Services, 206.631.3250, 504coordinator@highlineschools.org, Address: 15675 Ambaum Blvd. SW, Burien, WA 98166