Job Description
Title: Human Resources & Payroll Specialist
Reports To: Chief Financial Officer
Location: Corporate Office
Basic Function: The Human Resources & Payroll Specialist is responsible for administering payroll processes and supporting a wide range of human resources programs and practices. This role assists with the planning, organization, development, implementation, and coordination of HR policies and procedures. Responsibilities also include processing bi-weekly payroll through Paycor, maintaining employee records, ensuring compliance with applicable employment laws and regulations, and performing general accounting duties as assigned.
Key Responsibilities
- Process accurate and timely bi-weekly payroll using Paycor.
- Maintain payroll records and ensure compliance with federal, state, and local regulations.
- Administer HR programs, policies, and procedures.
- Assist with employee onboarding, benefits administration, and employee relations matters.
- Maintain personnel files and employee data.
- Support compliance with employment laws and company policies.
- Assist with HR reporting, audits, and documentation.
- Perform general accounting and administrative duties as needed.
- Provide support to management and employees regarding payroll and HR-related questions.
Essential Duties and Responsibilities
Duties include, but are not limited to:
- Conduct new hire orientations, process Personnel Action Forms, and maintain employee personnel records.
- Process payroll accurately and ensure compliance with all applicable regulations and company policies.
- Develop, maintain, and update the Employee Handbook, and provide training to employees regarding handbook policies and procedures.
- Propose, implement, publish, and administer personnel policies and procedures.
- Administer the job classification program, including position classifications, reclassifications, and job description development.
- Provide employment-related information, including employment verifications.
- Respond to and monitor unemployment claims and represent the Company as needed.
- Coordinate workplace safety programs and maintain OSHA records in compliance with applicable regulations.
- Monitor workers' compensation claims and coordinate communication between employees, medical providers, and insurance carriers.
- Serve as the Company's Equal Employment Opportunity (EEO) specialist by maintaining current knowledge of employment laws, regulations, and industry trends to ensure compliance.
- Ensure compliance with all federal, state, and local employment laws and regulations.
- Manage the annual performance review process, including wage and salary administration recommendations.
- Partner with department and shop managers to provide guidance and support on employee relations, performance management, and other personnel matters.
- Administer and ensure compliance with all employee separation and termination procedures.
- Enforce company policies and maintain consistent application across all departments.
- Support and promote the Company's Mission, Vision, and Values in all aspects of employment and employee relations.
Required Knowledge, Skills, and Abilities
- Strong knowledge of Human Resources principles and practices.
- Excellent verbal and written communication skills.
- Proven employee relations and conflict resolution skills.
- Exceptional attention to detail and accuracy.
- Highly organized with the ability to manage multiple priorities effectively.
- Ability to exercise discretion and maintain confidentiality when handling sensitive information.
- Capable of working independently as well as collaboratively within a team environment.
- Positive, customer-focused, and service-oriented attitude.
- Experience with Paycor is preferred.
Education and Experience
- Minimum of five (5) years of Human Resources experience required.
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Essential Physical Requirements:
- Physical ability requiring frequent stooping and bending.
- Physical strength to lift and carry 25 pounds frequently.
Lee & Cates Glass was founded in Downtown Jacksonville, Florida in 1926 by brothers-in-law Thomas D. Lee Sr. and Raymond H. Cates to service the burgeoning auto glass industry. The company has since grown into a full-service glass company with service locations throughout Northeast Florida and Southeast Georgia as well as a dedicated regional commercial construction division based out of Jacksonville.
Lee & Cates Glass is still family-owned and is led by fourth-generation President Thomas Lee IV who runs the company with the same vision, ethics and principals of the founders. Many other second, third, and even fourth generation family members can be found throughout the company, helping achieve the company mission To be a City on a Hill and delivering on the promise to customers that with Lee & Cates Glass, you’re going to see a BIG difference!