Human Resources - File Management Intern

The Human Resources File Management Intern will support our Human Resources team during the summer of 2026. This role is heavily focused on HR administration and employee file management, with the majority of time dedicated to organizing, scanning, and maintaining paper and electronic employee records.

This internship is ideal for someone who enjoys structured, independent work, is highly organized, and understands the importance of confidentiality when handling sensitive employee information.

Key Responsibilities

• Organize, sort, and maintain physical employee personnel files.
• Scan paper files and upload documents into electronic HR systems.
• Update and maintain accuracy of employee records within HR databases.
• Assist with HR documentation, filing, and record retention projects.
• Support general HR administrative tasks as needed.
• Ensure all records are handled in a confidential, secure, and compliant manner.
• Identify and report gaps, inconsistencies, or missing documentation.

Additional duties may be assigned to meet organizational goals and priorities. Duties and responsibilities, as required by business necessity, may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing, to meet organizational goals and priorities.

Physical Demands

Medium: Exerting 20 to 50 lbs of force occasionally and/or 10 -25 lbs force frequently and/or up to 10 lbs of force constantly. Physical demand requirements are greater than that required for Light Work.

To ensure a safe work environment while meeting the physical demands of the job you must be able to perform the following physical and mental tasks with or with or without a reasonable accommodation.

• Hearing- Must be able to discern warning sounds and spoken language: Frequently
• Talking: Frequently
• Vision: Continuously
• Walking: Frequently
• Balancing- Maintaining equilibrium when walking, climbing, crouching, sitting, standing, etc.: Constantly
• Repetitive Motions- Substantial movements (motions) of the wrists, hands, and/or fingers.: Occasionally
• Sitting/Standing- Must be able to sit or stand as required for extended periods of time.: Frequently
• Stooping- Bending at the waist: Occasionally
• Climbing- Ascending or descending ladders, stairs, scaffolding, ramps, poles etc.: Occasionally
• Rotation in Standing: Occasionally
• Elevated Work: Rarely
• Squatting: Occasionally
• Kneeling: Occasionally
• Static postures: Occasionally to Frequently
• Reaching: Occasionally
• Crouching: Occasionally
• Capacity to think, concentrate and focus for long periods of time: Frequently
• Ability to read complex documents in the English language: Frequently
• Capacity to reason and make sound decisions: Frequently
• Ability to write complex documents in the English language: Frequently
• Capacity to express thoughts orally: Frequently
• Floor to waist vertical lift: Frequently 25 lbs, occasionally up to 50 lbs
• Waist to chest vertical lift: Frequently 25 lbs, occasionally up to 50 lbs
• Horizontal carry: Frequently 25 lbs, Occasionally up to 50 lbs for 10 feet
• One hand carry: Frequently 25 lbs, Occasionally up to 50 lbs for 10 feet
• Push horizontally: Frequently 25 lbs, Occasionally 50 lbs
• Pull horizontally: Frequently 25 lbs, Occasionally 50 lbs
• One hand pull right hand: Frequently 25 lbs, Occasionally 50 lbs for 20 ft
• One hand pull left hand: Frequently 25 lbs, Occasionally 50 lbs for 20 ft
• Left hand repetitive coupling: Frequently 50 lbs, Occasionally up to 65 lbs
• Right hand repetitive coupling: Frequently 50 lbs, Occasionally up to 65 lbs
• Expertise in:
• Ability to regularly perform all job functions at company office or worksite
• Ability to withstand environmental conditions such as extreme heat or cold, grass, wind, sand, fumes, odors, gases, noises. Etc.
• Ability to wear personal protective equipment as required

Required Qualifications

• Strong attention to detail and high level of accuracy.
• Excellent organizational and time ‑ management skills.
• Ability to work independently with minimal supervision.
• Prior experience with file management, records organization, or administrative work.
• Comfortable using computer systems, scanners, and printers.
• Moderate experience with Microsoft Excel (basic formulas, data entry, filtering).
• Ability to handle sensitive and confidential information with professionalism.

Preferred Qualifications

• Coursework or interest in Human Resources, Business Administration, or a related field.
• Prior internship or office administrative experience.
• Experience working with electronic document management systems or HRIS platforms.

Working Arrangement

• This role will work 100% onsite at our Des Moines, IA headquarters.

What You'll Gain

• Hands ‑ on experience in HR administration and records management.
• Exposure to real ‑ world HR processes and compliance standards.
• Development of professional organizational and data ‑ management skills.
• Opportunity to contribute to an important HR data ‑ cleanup and modernization effort.