Recruitment & Talent Acquisition - Posts and maintains employment advertisements; coordinates internal postings in accordance with collective bargaining agreements and organizational procedures.
- Reviews employment applications timely.
- Schedules and prepares interview materials and candidate documentation.
- Conducts employment reference checks.
- Coordinates candidate communications and documentation throughout the hiring process.
- Maintains applicant tracking records.
- Assists with recruitment events, career fairs, and community outreach.
Onboarding & Employee Records - Coordinates all pre-employment requirements.
- Prepares new hire and orientation materials.
- Coordinates and schedules employee orientation.
- Processes new hires, transfers, promotions, status changes, and separations within HRIS.
- Processes employee demographic and payroll-related changes.
- Maintains complete and accurate employment records in accordance with regulatory requirements.
- Completes employment verification requests.
Benefits Coordination - Coordinates benefit enrollment paperwork.
- Assists employees with routine benefit inquiries; serves as a liaison between employees and benefit vendors.
- Assists with annual open enrollment activities.
Leave Administration Support - Assists the Human Resources Manager with administration of employee leaves of absence.
- Maintains leave tracking, tracks required documentation and certification deadlines, and updates HRIS leave records.
- Coordinates return-to-work documentation.
HRIS & Compliance - Maintains current, accurate employee information within HRIS.
- Performs HRIS audits and data validation.
- Assists with compliance reporting.
- Tracks: licenses, CPR certifications, required education, background checks, annual compliance requirements.
- Maintains electronic filing.
Human Resources Administration Support - Responds and assists employees with routine questions and employee HRIS access.
- Schedules meetings and maintains HR calendars.
- Prepares reports and spreadsheets.
- Maintains HR forms and templates.
- Active member of the Marketing Committee.
- Assists with employee recognition programs.
- Assists with employee events.
Payroll Support & Reporting - Serves as backup to the Payroll Generalist to ensure continuity of payroll operations.
- Enters and processes employee personnel action forms ("green slips") accurately and timely.
- Maintains payroll records and the supporting documentation in accordance with company policy and regulatory requirements.
- Reviews, enters, and verifies employee timecards to support accurate payroll processing.
- Assists with payroll-related employee status changes, deductions, and record maintenance.
- Collects employee café charges and accurately records charges on the café worksheet for payroll deduction purposes.
- Serves as backup for PBJ data collection, validation, and reporting activities.
- Assists with payroll audits, reconciliations, and reporting.
- Maintains confidentiality of payroll and employee information.
General Department Support - Provides exceptional customer service to employees and applicants.
- Maintains strict confidentiality of personnel information.
- Cross-trains with Human Resources Manager to ensure continuity of operations.
- Performs other duties as assigned.
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