Human Resources Coordinator

At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As a staff member, it’s not what we do, it's who we are.

Your passion:

You must have a passion to change the world for Jesus through supporting the staff Body in all things Human Resources. You are passionate about protecting the Bride of Christ in unique ways by ministering and adhering to church HR policies and procedures. You will provide advice and assistance to the HR Training Manager in all related functions while dually supporting the management and staff to further His kingdom. You’ll do this by assisting in all aspects of recruiting, staffing, payroll, policy procedure, organizational planning, staffing needs, training and development as well as general efforts.  This may include information on training needs and opportunities, job descriptions, performance reviews and employee policies.  You will support the staff with accurate, timely information to make effective decisions. 

You are:

• Convinced a relationship with Jesus changes everything in a person’s life.

• Committed to keeping your family as your first ministry.

• Dedicated in your personal study of God’s Word. 

• Consistently placing a high priority on worship and your personal prayer life.

• Obedient to God to take a Sabbath and make space for soul-keeping.

• Deeply compassionate towards people who are in need or hurting.

• Excited about global missions and local outreach - you want to change the world. 

• A part of a healthy friendship community and accountability circle. 

• An excellent steward of your personal finances ensuring you are giving your first fruits as we are commanded.

• Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with our Leadership Covenant.

• Effective in written, listening and verbal communication skills.

• Knowledgeable of principles and practices of Human Resources administration.

• An out-of-the-box thinker and problem-solver, never afraid of expressing new ideas.

• Spiritually, mentally and emotionally mature.

• Able to be confidential.

• Able to earn people’s trust, respect and confidence; and operate with strong emotional intelligence.

You will:

• Assist in the position request process ensuring all facets are in place; including but not limited to training and assisting managers to create job descriptions, completing the Position Request Forms (PRF), Staff Action Notices (SAN) and facilitating proper approvals for the position. 

• Support the HR Training Manager to ensure all FLSA rules and guidelines are adhered to in the classification of positions and any needed changes to employee roles.

• Assist in the hiring process by coordinating the job posting in the applicant tracking system (ATS), working alongside the managers to complete initial phone screens for potential candidates, follow up with managers to ensure candidates are moving along in the recruiting process and connect with the hiring managers. 

• Create offer letters and provide follow up where necessary in the offer process.

• Ensure all onboarding paperwork has been completed.

• Ensure compliance with staff CVAST requirements.

• Input and maintain all information in the HRIS for new hires, changes and separations. 

• Be responsible to keep employee records up to date in the HRIS.

• Ensure employee access is removed from all systems once separation is final.

• Arrange badge access for all new employees and log the information into the HRIS system.

• Update organizational charts, providing current accurate status reports to the HR Training Manager as requested.

• Go beyond what is asked to ensure ministries are fully supported.

• Work with the HR Training Manager to schedule, conduct and prepare notes for exit interviews for employees leaving Calvary. You will then work with the HR Training Manager to prepare a quarterly exit interview report for ELT review.

• Complete all employment verification requests.

• Be up to date with all FLSA and DOL changes.

• Pray and support the needs of Staff and the HR department.

• Seek God’s guidance and wisdom, through prayer, for the organization as a whole as well as for specific ministry initiatives.

You have:

• Effective written, listening and verbal communication skills, when interacting with staff. 

• The ability to and will act with professionalism at all times.

• Knowledge of principles and practices of Human Resource administration.

• A high level of customer service experience.

• Strong proficiency with Microsoft and Google programs for producing reports and presentations.

• The ability to project manage, organize, prioritize, and multi-task.

What you are required to know:

• We are an EEO employer.

• You may have to bend, sit or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs.

• This is a full-time (40 hours/week) hourly non-exempt position.

• You may have to work evenings and/or weekends to assist with special events or emergencies.

• As an employee of and an associate minister of the Gospel, Calvary Chapel expects all employees to:

• Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role on staff.

• Teach from the Bible in the appropriate environments inclusive of staff meetings, conferences, camps and/or outreach events.

It would be incredible if:

• You have a knack for remembering names and faces.

• You love food, coffee or both.

• People still love you after hard conversations.

• You can stop and smell the roses but also get the job done.

Work Schedule:

Staff culture is important to what we do. To love like family, we require all staff to attend all staff meetings, department meetings and serve with a willing heart especially at all major campus events.