The HR Assistant supports the HR department by performing administrative tasks related to employee management and office and field operations. Key responsibilities include assisting with recruitment processes, maintaining employee records, coordinating onboarding and training programs, and handling employee and customer inquiries. The role requires excellent organizational and communication skills, attention to detail, and the ability to manage multiple tasks efficiently. Routine Job Functions: - Interpret and explain human resources policies, procedures, laws, standards, or regulations to employees and management.
- Review employment applications and hiring documents, and partner with management to evaluate applicant qualifications and match them with job requirements according to established hiring guidelines.
- Hire employees, process hiring-related paperwork, and conduct new employee orientations, including those related to foreign worker programs.
- Prepare, maintain, and record employment and personnel-related documentation, such as I-9 Forms, employment verifications, HR training records, classifications, and employee data, using HR management system software.
- Contact job applicants to inform them of their application status and respond to inquiries from supervisors, employees, and the public via phone, email, written correspondence, or in person."
- Provide management with information on, performance, harassment allegations, work complaints, claims, and documentation of employee concerns.
- Collect employment-related data to prepare temporary work visa applications, and schedule pre-employment drug tests and physicals for prospective employees, both domestic qand foreign.
- Conduct background checks on job applicants and assist with gathering and examining personnel information to answer inquiries and support personnel actions.
- Compile and prepare reports and documents related to personnel activities and perform general office duties, such as mail, fax, and scanning.
- Assist with other HR-related projects as assigned.
Job Requirements: - Proven experience as an HR Assistant or similar role.
- Familiarity with HR procedures and labor laws.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Excellent organizational and communication skills.
- Ability to handle sensitive information with discretion.
- Strong attention to detail and ability to manage multiple tasks
- Bilingual- English/Spanish
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