Human Resources Assistant

The Human Resources (HR) Assistant will assist the human resources department with a variety of administrative and clerical duties in relation to employee functions of the company. All Juniper Health employees will adhere to the Patient Center Medical Home (PCMH) model and work to ensure that patients of all ages receive comprehensive, coordinated and patient-centered whole patient care. The employee will maintain confidentiality at all times.

ESSENTIAL FUNCTIONS:

• Maintenance of employee personnel files, including digitizing files, updating credentials, job descriptions, distributing personnel materials to appropriate locations
• Super-user of HRIS system, including timesheet assistance
• Assist in company benefits administration, including but not limited to open enrollment, employee questions, qualifying events and new employee enrollment
• Report tracking, including FMLA, Worker's Compensation, credentialing, evaluations, and other related reports
• Assist in coordination of student program, including requests, paperwork, and scheduling
• Assist in employee recruitment and onboarding tasks, including advertisement through various mediums, preparing job applications, scheduling interviews, reference checks, coordinating pre-employment paperwork, processing background checks, assisting with new employee orientation and coordination of new employees in payroll and benefits systems
• Assigns and tracks online training assignments for both new and established employees
• Schedules monthly staff meetings, processes minutes and reports to upper management monthly
• Assist with JHI marketing and public relations, including creating content for print and online mediums
• Point of contact for ordering company marketing and promotional materials, as well as facilitates purchase requisitions for all departments at local administration department
• Assist with employee relations efforts, including but not limited to monthly newsletter, employee and community events, social media posts, and initiatives
• Knowledgeable in company personnel policies, including updates as applicable
• Communicate effectively, both orally and in writing
• Provide additional support, as needed, for a variety of other office tasks and departments
• Maintain professionalism and clear communication
• Establish positive rapport with employees, community and external vendors
• Operate a variety of office equipment and computer programs
• Travels to other JHI facilities, as needed
• Other duties as assigned

REQUIREMENTS:

The Human Resources (HR) Assistant must :

• Possess a high school diploma or its equivalent; college work or degree preferred
• Have one to three years of experience in the field of human resources or in a clerical/office setting
• Excellent computer skills are required
• Strong verbal and written communication skills are preferred. Must have reliable transportation.

WORK ENVIRONMENT:

• Work is typically performed in an office environment.

PHYSICAL DEMANDS:

• The physical demands required of the position are representative of those required of comparable professional positions and must be met by the employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is required to communicate, operate equipment, observe details at a close range, be in stationary or moving positions, and occasionally lift or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please see Human Resources to discuss.

TRAVEL:

• Travel to JHI sites and/or external meetings and trainings may be required.

OTHER:

• The employee is expected to work and be available during regular business hours, however, extended hours and weekend work may be required.