Job Description
Department: Human Resources
Sub-Department: N/A
Pay Grade: 104
FLSA Status: Non-Exempt
Employment Status: Full Time
Reports to: Compensation & Recruitment Manager
Supervises: N/A
Position Code: HR3005
Work Schedule: Monday through Friday 8:00am to 4:30pm, this position will work and be paid for 75 hours in a 2-week pay period, ability to go onto a compressed work schedule (working 9 days vs. 10 day) after 6 months of satisfactory job performance
Current County Employees will follow the County Promotion/Demotion Policy.
Job Summary:
Performs a variety of administrative and support functions with accuracy, confidentiality, and timeliness the efficient and effective operation of the department.
Essential Job Functions:
- Provides a variety of administrative and support functions for the department operations including preparing, authorizing, and issuing documents and forms; provides guidance and information regarding departmental services.
- Assists in the onboarding process for all County new hires, including receiving personnel action forms, initiating contact with candidates, coordinating electronic pre-employment communication and requirements including drug testing and background clearances, issuing conditional offer letters, and related tasks.
- Prepares new hire orientation packets, ensuring all forms are accurately printed, copied, and assembled in advance.
- Coordinates departmental schedules and activities, ensuring effective planning and execution.
- Supports the planning and coordination of employee engagement events and departmental functions.
- Ensures completeness of electronic new employee files ensuring all forms are collected and filled out completely prior to electronically filing them.
- Prepares a variety of documents, reports, correspondence, and forms; assists in the development and maintenance of departmental templates and forms.
- Answers the main Human Resources phone line, handling incoming calls, taking messages, providing general information, and routing calls appropriately; ensures consistent backup coverage for the main line.
- Manages incoming and outgoing mail, including sorting and distribution.
- Performs routine typing and data entry.
- Maintains the department’s filing system, including organizing, updating, and retrieving files as needed.
- Attends meetings, training sessions, and seminars as required to maintain knowledge and skills relevant to the role.
- Performs other related duties as assigned.
Minimum Requirements to Perform the Work:
Education:
- High school diploma or equivalent required.
- Proficient in Microsoft Office Suite, with demonstrated working knowledge of Word, Excel, PowerPoint, and Outlook.
Work Experience:
- Minimum of 1–2 years of experience in a professional office setting or a related administrative field.
Company Description
Mission Statement:To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.
EMAIL CONFIRMATION:
If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
Benefits
Medical Benefits:
- Capital Blue Cross Medical Insurance
- Health Savings Account
- Wellness program with wellness incentives
- Capital Blue Cross Vision Insurance
- United Concordia Dental Insurance
Retirement Benefits:
- County Retirement Pension
- 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
- Fully vested after 5 years of credited service
- Normal Retirement Options:
- Age 55 with 20 years of credited service
- Age 60 with any amount of credited service
- Voluntary 457b Deferred Compensation Plan
- Military Time Buy Back Options
Paid Time Off:
- Vacation
- 10 days per year, accrued per pay period (Non-Exempt)
- 15 days per year, accrued per pay period (Exempt)
- Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
- Personal
- 3 Personal days per year, pro-rated based on starting date
- Sick
- 5 Sick days per year, pro-rated based on starting date
- 12 Paid County Holidays
- No waiting period to receive paid holidays
Additional Benefits:
- Educational Assistance
- 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
- Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
- Employee Assistance Program
- Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
- Flexible Spending Account
- Dependent Care Account
- Short Term Disability
- Long Term Disability
- Life Insurance