Human Resources Assistant and Receptionist

PRINCETON PUBLIC SCHOOLS Board Approved Human Resources Assistant & Receptionist Draft

JOB

TITLE:

HUMAN

RESOURCES

ASSISTANT

&

RECEPTIONIST

UNIT

AFFILIATION:

Unaffiliated

QUALIFICATIONS:

Associates

Degree

required,

Bachelor's

Degree

preferred

Experience

in

Human

Resources

Notary

license

preferred Knowledge of database systems and reporting software required Excellent

organizational

skills

and

the

ability

to

follow

through

with

tasks Excellent interpersonal skills Exceptional verbal and written communication skills Demonstrated ability to handle sensitive, confidential employee information

with

integrity Strong multi-tasking skills, attention to delta and ability to prioritize daily tasks

REPORTS

TO:

Assistant

Superintendent

for

Human

Resources

JOB

GOAL:

Serves

as

the

first

point

of

contact

for

the

Central

Office

building-welcoming

visitors

and

employees.

Assists

the

Office

of

Human

Resources

in

the

day-to-day

administrative

tasks

while

providing

clerical

and

administrative

support.

This

role

plays

a

key

part

in

maintaining

efficient

HR

processes,

managing

office

communications,

onboarding

tasks,

records

maintenance.

Assists

the

Business

Office

with

tasks

that

align

with

the

responsibilities

of

the

Office

of

Human

Resources.

PERFORMANCE RESPONSIBILITIES: Front Desk and Visitor Management: 1.

Greet

visitors

and

employees

in

a

professional

and

welcoming

manner

and

assist

them

to

their

final

destination

by

alerting

the

receiving

party.

2.

Utilize

the

visitor

management

system

when

allowing

visitors

to

enter

the

Central

Office

Building.

3.

Answer,

screen

and

forward

incoming

phone

calls

and

route

inquiries

to

the

appropriate

staff

member.

4.

Respond

to

general

employee

and

public

inquiries.

5.

Processes

and

maintains

security

identification

cards.

6.

Sort

and

distribute

incoming

mail,

packages

and

correspondence

in

preparation

for

delivery

to

schools. Office Operations 1.

Assists

the

members

of

the

Human

Resources

team

to

perform

day-to-day

HR

tasks.

2.

Oversees

all

district

substitutes

and

facilitates

the

process

from

onboarding,

maintenance,

support

and

renewal.

PRINCETON PUBLIC SCHOOLS Board Approved Human Resources Assistant & Receptionist Draft 3.

Creates,

maintains,

updates,

and

secures

certificates

of

instructional

assistant

staff.

4.

Assists

in

creating

purchase

orders

for

the

Office

of

Human

Resources.

5.

Collects

and

maintains

all

P.L.

2018c

requirements

for

all

district

employees

including

substitutes

and

contractors.

6.

Maintains

employee

records,

personnel

files,

and

electronic

databases

ensuring

strict

confidentiality.

7.

Assists

in

preparations

for

the

New

Hire

Orientation

program.

8.

Assist

in

preparations

for

interviews

hosted

by

the

Office

of

Human

Resources.

9.

Monitor

and

order

HR

office

supplies.

10.

Assists

the

HR

Team

with

monthly

Board

of

Education

agendas.

11.

Facilitates

the

Princeton

University

Work

Study

student

volunteer

onboarding

process.

12.

Provide

notary

services

for

mandatory

documentation

for

district

employees.

13.

Update

and

maintain

master

employee

board.

14.

Coordinates

the

annual

retiree

reception.

Information and Communications 1.

Creates

and

publishes

communications

materials

for

the

Office

of

Human

Resources.

2.

Assists

the

HR

Team

with

onboarding

new

employees

including

substitutes,

contractors,

student

teachers,

coaches

and

volunteers..

3.

Coordinates

annual

trainings

for

staff

through

GCN

in

partnership

with

the

Assistant

Superintendent

of

Human

Resources.

4.

Sort

and

distribute

mail

and

departmental

correspondence

for

the

Office

of

Human

Resources. Other 1.

Perform

and

complete

other

duties

as

assigned

by

the

Assistant

Superintendent

of

Human

Resources.

EVALUATION: Performance of this job will be evaluated annually in accordance with the Board's

Policy

on

evaluation

of

staff. Americans with Disabilities Act Statement External and internal applicants, as well as employees who become disabled, must be able to perform

the

essential

functions

listed

on

this

job

description

either

unaided

or

with

reasonable

accommodation.

The

Princeton

Regional

Schools

shall

determine

reasonable Accommodations on a case-by-case basis in accordance with applicable law, in the event such a

determination

becomes

necessary.

PRINCETON PUBLIC SCHOOLS Board Approved Human Resources Assistant & Receptionist Draft I have read this job description and I certify I meet all of the qualifications. I understand the physical,

mental,

and

environmental

demands

of

the

position

unaided

or

with

accommodations.

Signature

of

Applicant/Employee

Date