Human Resources Analyst (Recruitment)

Human Resources Analyst (Recruitment)

Salary

$85,320.00 - $127,980.00 Annually

Location

123 Main Street, P.O. Box 520, Pleasanton, CA

Job Type

Full-Time, Permanent

Job Number

202600001.2

Department

Human Resources

Opening Date

11/09/2026

Closing Date

11/22/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

2000

• Description
• Benefits
• Questions

Help Build the Workforce That Serves Pleasanton

The City of Pleasanton is seeking a creative, highly organized, and resourceful Human Resources Analyst to lead and administer the Citys recruitment and selection processes.

This is an opportunity for an HR professional who enjoys bringing structure to complexity, thinking creatively about how to attract talent, and managing projects from start to finish. Youll coordinate recruitments across the entire organization, from skilled trades and administrative positions to professional, technical, management, and public safety roles. No two recruitments are exactly alike, and success requires the ability to adapt your approach to different positions, candidate populations, and hiring needs.

This is not a high-volume recruiting position focused on filling vacancies. Public-sector recruitment requires thoughtful planning, sound judgment, and careful administration of structured, merit-based selection processes. Youll independently manage multiple recruitments at various stages, coordinate meetings with hiring managers and interview panels, develop recruitment and assessment materials, communicate with candidates, track documentation, and ensure each process is conducted fairly, consistently, and in accordance with established requirements.

As the Citys dedicated recruitment professional, youll have significant ownership of the function and the opportunity to shape how Pleasanton attracts and selects its workforce. Youll need to be comfortable managing competing priorities, anticipating next steps, solving problems, and keeping all the moving pieces on track, without someone behind the scenes handling the administrative details.

If you enjoy taking ownership, improving processes, balancing competing priorities, and doing work that directly supports public service, wed love to meet you.

Were looking for someone who is:

• An exceptional project manager: Able to independently organize and manage 10-15 recruitments at various stages simultaneously, keeping timelines, deliverables, documentation, and follow-up on track.
• A critical thinker: Uses sound judgment, recognizes potential issues, asks the right questions, and knows when to seek guidance rather than simply following a checklist.
• Exceptionally detail-oriented: Understands that accuracy, consistency, documentation, and follow-through are essential to a fair and defensible selection process.
• Adaptable and resourceful: Comfortable recruiting for a wide range of positions, from skilled trades and clerical roles to professional, technical, management, and public safety positions.
• Creative and strategic: Looks beyond traditional job postings to identify effective outreach, advertising, sourcing, and candidate engagement strategies.
• Comfortable working independently: Takes ownership of assignments, anticipates what needs to happen next, and moves projects forward without constant direction or dedicated administrative support.
• A strong communicator: Prepares clear and professional correspondence, explains processes effectively, responds to candidate inquiries, and works well with hiring managers at all levels.
• Committed to fairness and integrity: Understands the importance of consistent, objective, and well-documented selection processes and applies those principles in practice.
• A process improver: Looks for opportunities to make recruitment processes more effective, efficient, and candidate-friendly.
• A collaborative teammate: Enjoys working with others, contributes positively to team culture, and brings a sense of humor to the workplace.

What Youll Do:

• Own the recruitment process from start to finish: Lead recruitments across the organization, partnering with hiring managers to develop strategies and guide each recruitment from initial planning through appointment.
• Recruit for just about everything: Work on a diverse range of positions, from skilled trades and clerical roles to professional, technical, management, and public safety positions. Each recruitment brings a different challenge and an opportunity to think creatively about how to reach the right candidates.
• Bring creative ideas to the table: Develop compelling job announcements, explore new advertising and outreach opportunities, and find innovative ways to connect with qualified candidates.
• Keep all the moving pieces on track: Independently manage a portfolio of approximately 10-15 active recruitments at different stages, balancing deadlines, coordinating stakeholders, anticipating next steps, and making sure nothing falls through the cracks.
• Design and coordinate meaningful selection experiences: Develop, coordinate, and administer performance-based examinations for a variety of City positions, as well as promotional examinations for public safety personnel. Work with subject matter experts and department leadership to develop job-related assessments and ensure testing processes are fair, consistent, and appropriately administered.
• Coordinate specialized testing and promotional processes: Develop, coordinate, and administer hands-on performance examinations for a variety of positions across the organization, including skilled trades and Public Works roles, as well as promotional examinations for public safety personnel. Partner with subject matter experts and department leadership to develop job-related assessments and ensure testing processes are fair, consistent, and appropriately administered.
• Be the go-to resource for candidates and hiring managers: Build relationships, answer questions, communicate throughout the process, and help everyone understand what to expect and what comes next.
• Protect the integrity of the process while making it better: Ensure recruitments are fair, consistent, and well-documented while looking for opportunities to improve procedures, streamline workflows, and create a positive candidate experience.

A Few Reasons Youll Love Working With Us:

• Youll have a real opportunity to make your mark: As the Citys dedicated recruitment professional, youll have ownership of the recruitment function and the opportunity to bring fresh ideas, improve processes, and influence how we attract talent.
• Your work will make a difference: The people you help bring into the organization provide the services that keep Pleasanton running. Your work has a direct connection to the community we serve.
• Youll never be bored: Youll work with departments across the organization and recruit for an incredible variety of positions. There is always something new to learn, a different challenge to solve, or a new way to approach a recruitment.
• Youll have room to be creative: We value initiative and new ideas. Youll have the opportunity to explore outreach strategies, rethink traditional approaches, and find better ways to connect with candidates.
• Youll be part of a supportive HR team: Youll work alongside colleagues who care about what they do, value collaboration, and understand that a little humor can go a long way, especially on the busy days.
• Youll enjoy the best of public service: Meaningful work, a diverse workforce, and the opportunity to contribute to an organization that makes a difference in the community.

A Few Challenges You Might Face:

• Keeping all the moving pieces organized: With approximately 10-15 recruitments underway at different stages, youll need to be comfortable managing competing deadlines, shifting priorities, and lots of details without losing track of what comes next.
• Switching gears and thinking on your feet: Recruiting for a wide variety of City positions means adapting your approach to different departments, job requirements, candidate pools, and selection processes.
• Balancing service with process: Hiring managers and candidates will have different needs and expectations. Youll need to provide responsive, helpful service while maintaining fair, consistent, and well-documented selection processes.
• Being your own best resource: This position requires a high degree of independence. Youll need to anticipate next steps, solve problems, and keep recruitments moving forward without dedicated administrative support.

Why Youll Love Our Benefits:

• Comprehensive health coverage: Medical, dental, and vision insurance to help keep you and your family healthy.
• Retirement security: Membership in CalPERS, plus a 457 Deferred Compensation Plan with a City contribution and no required employee contribution.
• Time to recharge: 11 paid holidays, 7 floating holidays, vacation accrual starting at 10 days per year, and paid sick leave.
• Financial protection: City-paid life insurance and AD&D coverage equal to twice your annual salary, up to $100,000, along with short- and long-term disability insurance.
• Investing in your growth: Education incentive pay and opportunities to continue developing your professional skills.
• Additional support: Flexible Spending Account (FSA) options and access to an Employee Assistance Program (EAP).

Minimum Qualifications

Any equivalent combination of training and experience that would provide the knowledge, skills and abilities required to perform the essential duties of the job. A typical way to do this may be:

Education:

Possession of a associate's degree from an accredited college or university with major coursework in human resources management, public administration, business administration, organizational development, psychology, industrial relations, or a related field. A bachelors degree is highly desirable.

Experience:

Two years of increasingly responsible technical or paraprofessional human resources experience involving the application of human resources policies, procedures, rules, regulations, or labor agreements in one or more functional areas such as recruitment and selection, benefits administration, leaves of absence, workers' compensation, classification and compensation support, employee records, onboarding, HRIS, or related human resources functions.

General clerical, administrative, or office support experience is not qualifying unless it included substantive human resources responsibilities beyond routine filing, data entry, scheduling, reception, or document processing.

Public agency human resources experience is desirable but not required.

Substitution

Additional qualifying full-time professional-level human resources experience may substitute for the required education on a year-for-year basis.

License: Possession of a valid Class C California drivers license.

Highly Desirable Qualifications:

• Experience independently managing full-cycle recruitment processes, from developing recruitment strategies and job announcements through candidate selection and appointment.
• Experience developing, coordinating, and administering structured selection processes, including interviews, written assessments, practical exercises, and other job-related evaluation methods.
• Demonstrated ability to manage multiple complex projects simultaneously, coordinate competing priorities, and consistently meet deadlines while maintaining accurate documentation.
• Experience using an applicant tracking system (ATS), preferably NeoGov, to manage recruitment activities, candidate communications, and selection processes.
• Experience developing creative recruitment outreach and sourcing strategies, identifying new candidate pools, and improving recruitment practices and processes.

Confidential employees receive a comprehensive package of health, retirement, time-off and professional development benefits designed to support you throughout your career.

200

HOURS

Maximum annual vacation

11

HOLIDAYS

Paid holidays each year

56

HOURS

Floating holidays

2.5%

457 CONTRIBUTION

City-funded

$100

RHSP

Total contribution per month

Your Benefits at a Glance

Time Off

Make time for what matters.

80 | 120 | 160 | 200

hours of vacation accrual annually as service grows

96 hours sick leave annually

11 paid holidays

56 hours floating holidays

Vacation sell-back available in alignment with IRS regulations

Overtime may be paid or converted to 1.5x compensatory time

Health and Wellness

Take care of yourself and your family.

Medical • Dental • Vision

$100,000 life insurance

$100,000 accidental death and dismemberment coverage

City-paid short-term and long-term disability

$2,500 lifetime orthodontia coverage

Flexible Spending Accounts for health and dependent care

Employee Assistance Program

Retirement and Future

Build something that lasts.

CLASSIC

2.7% @ 55

PEPRA

2% @ 62

2.5% City-funded 457 contribution

$75 per month City RHSP contribution for eligible employees

$25 per month employee RHSP contribution, pre-tax

Retiree health benefit based on years of City service

Unused sick leave may be credited toward PERS service credit

Grow and Advance

Keep learning. Keep growing.

Up to 5%

educational incentive pay

Tuition reimbursement for approved college or university coursework

Up to $300 per fiscal year in book reimbursement

Educational incentive is available for eligible education earned above and beyond the education required for the employees position

Additional Pay

Your skills and service can be worth more.

$100

per pay period for eligible bilingual assignments

Work-Life Balance

Make a difference while making time for life.

40 hours

of paid bereavement leave for the loss of an immediate family member

Meaningful public service and the opportunity to make a difference in the Pleasanton community

A collaborative workplace where your experience, leadership, and contributions matter

Important to Know

No Social Security

City employees do not participate in Social Security.

Part-Time Employees

Benefits generally apply to full-time employees. Certain benefits may be prorated for permanent part-time employees based on scheduled hours.

Retirement Details

CalPERS reciprocity is subject to CalPERS confirmation of membership status.

A Closer Look

Retiree Health Savings Account: For employees hired on or after January 21, 2009, the City contributes $75 per month and the employee contributes $25 per month on a pre-tax basis, for a total RHSP contribution of $100 per month.

Retiree Health: Eligible employees who retire with service from the City receive a benefit based on years of service and the Citys contribution toward the monthly premium for single coverage. The benefit ends when the retiree becomes Medicare eligible.

Sick Leave: Sick leave accrues at 8 hours per month. Employees may accumulate sick leave up to 1,440 hours for use. Once the 1,440-hour threshold is reached, additional hours are tracked only for applicable PERS service credit and do not become available for future use, even if the employees available sick leave balance later falls below 1,440 hours.

Benefits are subject to applicable laws, City policies, plan documents and the applicable bargaining agreement. The information presented here is a summary and does not replace the applicable MOU, plan document or governing policy. The City reserves the right to modify benefit programs consistent with applicable requirements.

01

What is your highest level of education?

• Less than High School Graduate
• High School/GED equivalent
• Some College
• Technical College
• Associates Degree
• Bachelors Degree
• Masters Degree or higher

02

Have you completed any college-level coursework in Human Resources, Public Administration, Business Administration, Organizational Development, or Psychology?

• Yes
• No

03

Please indicate your major field of study. If you have not attended an accredited college or university, indicate "N/A".

04

How many years of experience in a human resources function do you have?

• None
• Less than two years
• Two to four years
• Four to six to years
• Six or more years

05

Do you possess public sector HR experience? (Federal, State, or Local Government)

• Yes
• No

06

What Human Resources Functions do you have experience performing?

• Administrative Support (Filing, Reception, Correspondence)
• Benefits
• Classification and Compensation
• Employee and Labor Relations
• Leave Administration
• Onboarding
• Recruitment
• Workers Compensation & Safety
• None of the Above

07

Describe a complex Human Resources assignment, project, or work-related challenge that you were personally responsible for managing. In your response, please: Identify the employer and position title listed on your application where you gained this experience. Describe the assignment or challenge and what made it complex or difficult. Explain how you assessed the situation, determined what needed to be done, and established your priorities. Describe the steps you personally took to move the work forward, including how you managed competing deadlines, details, and follow-up. Explain what obstacles or unexpected issues you encountered and how you used your judgment and problem-solving skills to address them. Describe the outcome. Please focus on your individual contributions, the decisions you made, and the actions you took rather than describing what your team or organization accomplished as a whole. Your response should correspond with the work experience and responsibilities described in your application. Do not include confidential applicant or employee information.

Required Question

Employer City of Pleasanton

Address 123 Main Street, P.O. Box 520

Pleasanton, California, 94566

Phone 925-931-5048

Website http://www.cityofpleasantonca.gov