Human Resources Administrative Assistant

Posting Details

Classification Information

Position/Classification Title Human Resources Specialist Classification Type SHRA Position required to work during periods of adverse weather or other emergencies: N - Not Mandatory Minimum Experience/Education

Bachelor's degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education

• Six months experience verifying employment eligibility (I-9 document completion, identity verification, and E-verify record entry) and supporting student employment programs.
• Experience providing HR Services in a higher education environment.
• Strong verbal and written communication skills focused on clarity and customer service excellence and strong problem-solving skills.
• Proficiency in Office365 and HR information systems.
• Exceptional organizational skills with the ability to multitask, prioritize effectively, and adapt to new technologies and procedures.

Required License or Certification

None.

Position Overview

Primary Purpose of Position

Reporting to the Talent Solutions Specialist, the Human Resources Administrative Assistant plays a vital role within our Talent Solutions team, focusing on onboarding & helpdesk support, personnel and electronic file management, customer service, short-term project support, and general administrative duties. This role is ideal for a detail-oriented, proactive professional who thrives in a collaborative, communicative environment, values continuous improvement, and brings a positive, solutions-focused approach to supporting a university community with different backgrounds.

Primary Function of Organizational Unit

North Carolina Agricultural and Technical State University is an 1890 land-grant doctoral research university dedicated to learning, discovery, and community engagement. The University provides a wide range of educational opportunities from bachelor's to doctoral degrees in both traditional and online environments. With an emphasis on preeminence in STEM and a commitment to excellence in all its educational, research, and outreach programs, North Carolina A&T fosters a climate of economic competitiveness that prepares students for the global society.

The Division of Human Resources at NC A&T is committed to serving as a strategic partner by providing comprehensive service, excellence, engagement and knowledge to the University community. It is our desire to support a culture of uncompromising expectation that will enable the University to attract, retain and develop faculty and staff of the future. This will empower us to understand clearer and more effectively deal with the significant social, economic and global challenges that are necessary to achieve the bold vision of the University. Our mission is simple: As trusted strategic partners, the Division of Human Resources' expert consultants advance the University's mission by building talent and developing culture across our campus community.

Work Hours M-F; 8-5pm Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency Knowledge - Program and Organization Duties

• Serve as the primary contact for employment eligibility verification process, supporting I-9 completion, identity verification, and E-Verify data entry ensuring regulatory compliance for all employees.
• Utilize the E-Verify system to conduct verifications, monitor records, and prepare compliance reports, initiating proactive follow-ups on expiring documentation.
• Audit employment eligibility records to identify discrepancies, working collaboratively with employees and departments toward resolution and maintaining regulatory standards.
• Maintain current knowledge of USCIS updates and I-9 requirements, communicating changes to the Talent Solutions team to support consistent compliance.
• Support background screening for new hires and volunteers as needed, ensuring alignment with university standards, employment eligibility protocols, and compliance.
• Responsible for personnel and I9 file maintenance.
• Daily back-up to reception during lunch, breaks, and absences. Transferring calls and providing customer service to walk-in's.
• Provide HR help desk support via email and in-person, routing inquiries to the appropriate parties.
• Support Time and Attendance administration with troubleshooting and resolution of timesheet issues.
• Provide administrative support to short-term HR projects.

Required Competency Communication - Verbal/Written Duties

• Consistently and proactively communicating critical and time sensitive information to stakeholders.
• Act as the main point of contact for employment eligibility inquiries, delivering clear guidance and prompt responses to departments, employees, and hiring managers to support compliance and onboarding needs.
• Lead communication on eligibility requirements, I-9 compliance, and background check updates via email, phone, and in-person consultations, ensuring a supportive and positive experience for all stakeholders.
• Support new hire orientation as a presenter & moderator, and occasionally as a facilitator assisting with documentation and answering employment-related questions to ensure a smooth and compliant onboarding process.
• Support student employment programs with ePAF approvals on behalf of HR.

Required Competency Information/Records Administration Duties

• Responsible for the timely execution, organization, auditing, retention, and purging of employment records pertaining to employment eligibility verification, background screening, and standard personnel files in strict compliance with retention policies and regulatory requirements. Leveraging HR systems for reporting and reconciliation.
• Maintain comprehensive logs to support ongoing record tracking of impending I‑9 status changes, retention schedules, and foreign national re‑verification documentation, ensuring accurate and compliant data management across all employment types.

Required Competency Office Technology Duties

• Use E-Verify and HRIS systems to conduct verifications, maintain records, and track compliance deadlines with high accuracy and data integrity.
• Leverage office technology (Office 365, automation, and other tools) to create reports, track employment status, and streamline records management.
• Actively engage in continuous process improvements, applying emerging HR technologies and seeking new methods to enhance data accuracy and process efficiency.
• Contribute to updates on the Student and Foreign National Employment, and Talent Solutions website, improving user accessibility and resources for the university community.

Position Information

Working Title Human Resources Administrative Assistant Competency Level Contributing Position Number 007385 Recruitment Range $38,445 - $50,000 FLSA Non-Exempt Appointment Type Permanent - Full-time FTE 40 hours/week, 12 months If Time Limited, Appointment Length Organizational Division Staffing Services Organizational Location Human Resources Organizational Unit Staffing Services

Posting Detail Information

Posting Number SHRA3195 Open Date 05/05/2026 Close Date 05/29/2026 Special Instructions to Applicant

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more;

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Aetna - State Health Benefits of North Carolina
• NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans - 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount
• and more

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

Quick Link https://jobs.ncat.edu/postings/40405

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How much experience do you have reviewing employment documentation (e.g., I-9 forms, identity documents, work permits)?

• 1-5 years

• 5 or more years

• • How much experience do you have with the E-Verify System?

• Very experienced

• Moderately experienced

• Somewhat experienced

• Not experienced

• • How familiar are you with federal and state employment eligibility laws?

• Very familiar

• Moderately experienced

• Somewhat experienced

• Not experienced

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Certificate of Release or Discharge from Active Duty (DD-214)