Wareham Public Schools is seeking an experienced Personnel & Finance Operations Manager to oversee the District's personnel operations and provide management and oversight of payroll, salary administration, and personnel-related financial systems.
Reporting to the Superintendent of Schools and Director of Finance, the Manager serves as a key connection between Personnel/HR, Payroll, Finance, and district administration. The position requires a high level of confidentiality, accuracy, organization, and knowledge of employment practices and collective bargaining agreements.
Human Resource Management:
- Coordinate hiring, job posting, onboarding, and employee separations, including verification of position and compensation authorization.
- Oversee personnel records, employee documentation, and benefits coordination.
- Administer employee leaves, including FMLA, parental, medical, and other applicable leaves; maintain required records and coordinate return-to-work arrangements.
- Oversee employee attendance procedures and provide guidance to schools and departments.
- Coordinate benefits enrollment, changes, and separations with appropriate Town and retirement personnel.
- Coordinate unemployment, workers' compensation, accident, and other employment-related claims.
- Provide guidance to employees and administrators regarding personnel procedures, collective bargaining agreements, and employment practices.
- Develop and maintain consistent Personnel/HR procedures across the District.
Finance Operations Management:
- Direct the payroll office operations and provide oversight and guidance to payroll staff.
- Review payroll warrants and pre-process reports prior to authorized approval.
- Verify employee compensation, including salary placement, stipends, longevity, overtime, retroactive adjustments, and other approved payments.
- Oversee payroll requirements related to deductions, tax levies, child support orders, retirement reporting, and other obligations.
- Serve as the escalation point for complex payroll and compensation matters.
- Assist the Director of Finance with monitoring and reconciling salary expenditures.
- Maintain position control, including approved positions, FTEs, staffing levels, and salary allocations.
- Oversee Alpha Reporting
- Prepare salary projections and reports related to payroll, substitutes, overtime, stipends, and other personnel costs.
- Provide salary calculations and projections for collective bargaining and contract negotiations as directed.
- Suport personnel-related grant documentation, audits, cost allocations, and required financial reporting.
- Coordinate payroll reporting with the School Committee, Town, retirement systems, and other agencies.
- Maintain appropriate internal controls and separation of payroll preparation, review, and approval.
- Assist the Director of Finance with weekly warrant review, purchase requisitions, and budget reports for principals and departments.