Position Summary
This role manages three key areas in the Peoria Office: All Employee Relations, All Recruitment Functions (Civil Service, Faculty and Academic Professionals), and assists in general day-to-day HR/Faculty Affairs functions.
As part of the HR/Faculty Affairs team, this position initiates and coordinates varied and complex professional HR duties on the Peoria Campus. The HR Assistant Manager is responsible for mandated reporting, compliance, maintenance of complex human resource programs, and systems, clerical/administrative functions as well as recommending process improvement. The position requires an in-depth knowledge of HR law, Civil Service Statutes and Rules, University of IL Policy and Rules, UIC Policy and Rules, and union contracts, a keen understanding and experience within recruitment specifically physician recruitment and sourcing candidates within systems such as LinkedIn and Practice Match. Has a strong working knowledge of Employee Relations.
This role supervises professional, paraprofessional, and clerical staff directly, plans, assigns, and reviews assignments; counsels staff; evaluates job performance and provides or recommends actions. Serves as a departmental liaison advising leadership and answering staff inquiries. This position requires a high-level of independent judgment, discretion, initiative and organization. The position works under administrative supervision of the Director of Human Resources and Faculty Affairs.
Duties & Responsibilities
- Serves as recruitment program manager. Coordinates and assists in the processing of Civil Service and Faculty/AP recruitment including requisition submission (JDXpert), postings (Cornerstone), applicant review/credentialing, selection documentation, nepotism approvals, education and license verification, restrictive screening, submission of criminal background checks, references, I-9's, processing of employee documentation and paperwork included in the new hire task list and the onboarding, including training and ownership of all New Employee Orientation of new employees. Coordinates pre-employment physical assessments
- Position ensures compliance with complex Civil Service and Faculty/AP policies, procedures, documentation requirements and rules, as well as University, state, federal employment policies and multiple union contracts. Actively participates in HR audits. Researches and gathers data as required.
- Supports the Director of Human Resources and Faculty Affairs in job description review/renewal/audits as assigned.
- Oversite of HR duties such as maintenance of job descriptions, facilitates disciplinary efforts, market analysis and staff assessment, salary planner.
- Facilitates audit processes, GoTime (set-up, maintenance and uploads), and the bilingual training program.
- Coordinates bi-weekly payroll, payroll corrections, miscellaneous transactions and maintains accurate funding source information for all positions.
- Responsible for processing separations/retirements and miscellaneous transactions. Develops working knowledge of system accesses/security
- Manages and overseas all aspects of the Employee Relations function throughout the full HR/Faculty Affairs department.
- Assists the Director in counseling employees and managers on sensitive issues such as interpersonal conflicts, recruitment, discipline, turnover, and job performance.
- Dynamic and articulated speaker that can facilitate HR trainings and sessions to an audience of employees, physicians, and leaders through programs and groups such as Business Administrator Meetings (BAM), New Employee Orientation, Executive Teams and any other Human Resource projects. Develops reports, presentations and trainings as requested.
- Continuously shares and reports out the work that HR does for the organization via leadership meetings and uses modern analytical reporting that organizes and simplifies the data story of Human Resources.
- Promotes staff involvement and works to develop positive relationships between the Human Resource Department and staff.