HR, Talent Administrator

This role helps ensure employees have a positive and organized experience by coordinating onboarding, maintaining accurate personnel records, supporting employee check-ins, tracking training and certifications, and helping managers follow through on employee-related processes. This role is ideal for a highly organized, people-oriented individual who communicates effectively with employees and managers, handles confidential information with discretion, and takes ownership of details, deadlines, and follow-through.

HR / Talent Administrator
Orange, CA

• Department: Human Resources / Administration
• Reports To: HR Manager
• Salary: $60-80K

 
POSITION SUMMARY:

• The HR / Talent Administrator supports day-to-day Human Resources operations and the full employee lifecycle, with a primary focus on employee onboarding, HR administration, employee relations support, training and development, and employee engagement
• This role helps ensure employees have a positive and organized experience by coordinating onboarding, maintaining accurate personnel records, supporting employee check-ins, tracking training and certifications, and helping managers follow through on employee-related processes
• The position also coordinates the company's intern program and provides administrative support for recruiting and pre-employment activities as needed
• This role is ideal for a highly organized, people-oriented individual who communicates effectively with employees and managers, handles confidential information with discretion, and takes ownership of details, deadlines, and follow-through

 
KEY RESPONSIBILITIES:
HR Administration & Employee Support

• Provide day-to-day administrative support for HR operations, including employee documentation, status changes, policy acknowledgments, and personnel records
• Serve as an approachable point of contact for employees with routine HR questions, requests, and concerns
• Maintain accurate, confidential, and audit-ready personnel files, HR forms, policies, and employee documentation
• Identify opportunities to improve HR processes, workflows, and documentation
• Handle sensitive employee information professionally and escalate complex employee matters to the HR Manager

Employee Onboarding & Integration

• Coordinate new-hire onboarding, ensuring employment documentation, including I-9 forms, tax forms, and policy acknowledgments, is completed accurately and on time
• Organize first-day and first-week schedules, including orientation, safety training, equipment, PPE, system access, and other required resources
• Serve as a primary HR contact for new employees, ensuring they receive consistent communication and support throughout onboarding
• Coordinate 30/60/90-day check-ins, document feedback and action items, and follow up with employees and managers

Employee Relations & Engagement

• Support positive employee relations by assisting with routine employee questions, concerns, and requests
• Help coordinate employee engagement, recognition, and retention initiatives
• Identify employee feedback themes, workplace concerns, and retention trends to share with HR leadership
• Support communication between HR, department managers, and office and field employees

Training & Employee Development

• Maintain records of required employee training, certifications, and licenses, including OSHA, equipment operation, First Aid/CPR, and other role-specific requirements
• Monitor expiration dates, coordinate renewals, and follow up on outstanding training requirements
• Coordinate training and development activities, including enrollment, scheduling, materials, attendance, and completion records
• Track employee development goals and training plans established through check-ins or performance reviews

Intern Program Management

• Coordinate the company's intern program from onboarding through program completion or potential transition to regular employment
• Maintain relationships with schools and training programs and assist with intern recruitment and selection coordination for approved openings
• Partner with department managers to coordinate intern placements, supervisors or mentors, learning objectives, training plans, and department rotations
• Manage intern onboarding, program calendars, check-ins, progress reviews, and required documentation
• Collect supervisor evaluations and intern feedback, coordinate end-of-program reviews, and route recommendations for continued employment to the appropriate managers for approval
• Track program participation, training completion, evaluations, and employment transitions

Recruiting & Pre-Employment Coordination

• Post approved openings on job boards and other designated platforms as needed
• Coordinate interview scheduling and candidate communication with hiring managers
• Administer pre-employment and skills assessments as directed
• Coordinate offer documentation and pre-employment requirements in accordance with
• company policies

 
QUALIFICATIONS:
Required:

• Minimum of 3 years of experience in Human Resources administration, HR coordination, employee support, or a related administrative role
• Working knowledge of employee onboarding procedures and employment documentation, including I-9 forms and new-hire paperwork
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Ability to handle confidential employee information and sensitive workplace matters with discretion and professionalism
• Comfortable engaging with employees and managers at all levels, including office and field-based teams
• Proficiency with Microsoft Office, particularly Outlook, Excel, and Word, or Google Workspace

Preferred:

• Associate's or bachelor's degree in Human Resources, Business Administration, or a related field
• Experience with employee relations, onboarding, employee engagement, or HR compliance
• Experience in construction, skilled trades, or another field-based workforce environment
• Familiarity with HRIS platforms, applicant tracking systems, or learning management systems
• Knowledge of construction safety training and certification requirements, including OSHA 10/30
• Bilingual English/Spanish

 
KEY ATTRIBUTES FOR SUCCESS:

• Organized and accountable: Takes ownership of responsibilities, deadlines, and follow-through
• Employee-focused: Approachable, responsive, and committed to creating a positive employee experience
• Discreet and professional: Handles confidential information and sensitive matters with sound judgment
• Proactive problem-solver: Identifies process gaps and recommends practical improvements
• Strong communicator: Builds effective relationships across departments and work environments

 
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
 
req26-00757