HR Systems Administrator

Located in Boston, MA. Salary $120-130,000.00 per year plus bonus, competitive benefits and 401(k) match program.

Skills:

• Strong analytical and technical, as well as experience with data management and reporting tools.
• Skilled in building relationships and communicating effectively across all levels
• Strong track record of collaborating across teams, delivering technical support, and training staff.
• Proven project management and process-focused capabilities (preferred Certified Associate in Project Management (CAPM), but not required)
• Knowledge of HRIS systems, processes, administration, and release management.
• Strong proficiency with Microsoft Office Suite - Word, Excel, Access, PowerPoint, and Outlook.
• Advanced proficiency in database management and security, as well as running SQL queries (to include but not limited to query optimization, backup/restore, and disaster recovery).
• Ability to stay ahead of HRIS and payroll technology evolution
• Organized and detail-oriented, skilled in managing diverse assignments and priorities in parallel
• Design and execution of system test plans including front-end and back-end unit and integration tests
• Able to express data through visualizations to tell a story
• Must be a results-oriented problem solver, capable of recommending and implementing solutions

  Knowledge and Experience:

• 3–4+ years of hands-on experience supporting and administering Pro and UKG Work Force Management (WFM)
• Demonstrated broad and strong background in UKG and related UKG modules (Pro, UTA and WFM strongly preferred).
• Knowledge of ServiceNow to respond to stakeholder communications
• Experience in overseeing HRIS operations with a focus on data accuracy, user assistance, and continuous system improvement
• Understanding of HR processes, data privacy regulations, and security protocols
• Experience in performing diagnostic tests and audits, as well as documenting processes.
• Ability to provide expert advice and guidance on HRIS strategy, implementation, and optimization.
• Certified UKG Implementation Credential (preferred, but not required)
• Bachelor’s degree in Information Technology, Human Resources Management, Business Administration, or related field

  Key Accountabilities

  HRIS and HR Shared Services:

• Document, track, and monitor problems and ensure a timely resolution via ServiceNow ticketing system
• Analyzing the business’s operations and computer systems to determine which software applications can improve efficiency.
• Providing recommendations on upgrading existing systems or installing new ones.
• Ensuring data accuracy, integrity, and compliance with regulations. This includes data entry, maintenance, audits, backup/restore and disaster recovery.
• Conduct research on product updates, services, protocols, and standards in support of UKG.
• Ensuring data security, privacy, and compliance with relevant laws and regulations.
• Partner with internal stakeholders to generate reports, analyzing data to identify trends, and providing insights to support HR decision-making.
• Liaising with vendors, IT and HR/Payroll departments keeping abreast with software upgrades and functional improvements of current software portfolio and industry trends
• Researching software applications that will help the company succeed
• Identifying opportunities to improve HRIS processes and systems and participating in system upgrades and implementations.
• Contributing to the creation and maintaining of HRIS Roadmap and modernization plan
• Assisting in the development and maintenance of HRIS network hardware and software.
• Reporting to stakeholders, management, and end-users on the progress of operational problems
• Organizing meetings with stakeholders to discuss the functional aspects of their applications.
• Demonstrating sound project management principles and leveraging best practice techniques.
• Other duties as assigned.

  System Specific:

• Maintaining and updating the UKG system, including user accounts, profiles, and security access and administration.
• Administer and maintain end user accounts, permissions, and access rights (furnish the required reports to assist with internal control, external auditors and cybersecurity reviews).
• Configuring, customizing, and troubleshooting UKG, including routine upgrades, updates and integrations with other systems, while identifying opportunities for system optimizations.
• Develop and enforce standards and policies for system access, user permissions, and security controls to safeguard HRIS data integrity.
• Oversee and monitor new software applications and hardware (time clocks) deployments to ensure seamless integration and prevent interoperability issues.
• Diagnose, troubleshoot, and resolve technical issues related to HRIS software and deployed field devices to minimize system downtime.
• Analyze, transform, and import batch data into the HRIS system accurately and efficiently based on business requests.
• Using software applications in a way that is consistent with established protocols and can be easily used by others.
• Maintain high availability and uptime of HRIS platforms and all associated integrations/interfaces to support uninterrupted HR operations.
• Develop and maintain comprehensive knowledge base resources for Tier 1 and Tier 2 support teams, enhancing their ability to resolve user issues efficiently.
• Coordinate with HRIS Vendor to perform disaster recovery exercises on the annual basis in coordination with KNA CISO’s department.

  Training:

• Remain current regarding emerging technologies and security issues. Evaluate or create training materials to improve employee awareness and knowledge of these systems so they can use these computer systems more effectively.
• Develop, update, and maintain comprehensive user documentation and reference materials to support HRIS users in effective system utilization.
• Create and maintain Training Plans and Training Material for area of responsibility in conjunction with other departments
• Support with the training of new employees on how to use HRIS applications.

  Digital Solutions Partnership:

• Collaborate with the internal IT team to support the development, maintenance, and annual testing of the Business Continuity of Operations (COOP) and Disaster Recovery (DR) plans, ensuring HRIS system resilience.
• Partner closely with the Chief Information Security Officer (CISO) to implement, maintain, and regularly review security controls aligned with industry best practices and compliance requirements for HRIS data protection.
• Engage regularly with IT leadership, executive leadership, and vendors to assess technology needs, recommend HRIS-related solutions, and foster strong collaborative partnerships to support organizational goals.

  Physical Demands and Work Environment:

  The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job.  

• Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions. 

  All roles may entail, to varying extents, the following physical demands:

  • Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces;
  • Exposure to both extreme heat and cold;
  • Exposure to loud noises, fumes, and airborne particles;

  In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including:

  • Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
  • Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
  • Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery.
  • Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.

  Additional Statements:

  • Drug screening:Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of a background check consistent with applicable federal, state, and/or local laws. 
  • Safety commitment:Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world. 
  • Environmental commitment:Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.
  • EEO statement:Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact KTA-HR@keolisna.com. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants. 
  • Work authorization: “Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position”
  • Disclaimer and closing statement:The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.