HR Specialist

Job Description

• Administers employee health, welfare, and retirement plans, including 401(k), medical, dental, vision, short-term disability, long-term disability, leave of absence, and FMLA.
• Coordinates and tracks eligibility for benefits, distributes enrollment information electronically and by mail, and assists employees with questions or concerns.
• Acts as a liaison between employees and insurance providers to resolve benefit-related issues and ensure effective utilization of plans.
• Supports the annual open enrollment process, including distributing materials, communicating plan changes, and coordinating meetings with carriers and employees.
• Reviews monthly invoices, resolves discrepancies with carriers and/or Benefits Department, and prepares benefits reports as requested.
• Leads companywide recruitment efforts, including sourcing candidates, writing and posting job advertisements, and reporting results to management.
• Assists employees with work visa applications and renewals, coordinating with immigration services and ensuring compliance with applicable laws.
• Administers relocation programs, including coordinating logistics, reimbursements, and communication for relocating employees.
• Performs onboarding processes, including conducting new hire orientations and coordinating delivery of equipment, tools, and resources with relevant departments.
• Maintains job postings on HRIS, company website, and external job boards; assists with applicant searches, background checks, MVRs, and drug testing.
• Enters new hire and termination information in HRIS and maintains records in SharePoint.
• Answers incoming calls for the HR department and provides administrative support, including correspondence, recordkeeping, scanning documents, and updating HRIS.
• Maintains and audits employee records to ensure accuracy and compliance with company policies and legal requirements.
• Prepares reports and assists with ad hoc HR projects as requested by HR leadership.
• Coordinates with project teams to gather content such as jobsite information and job site photographs for new hire orientation.
• Performs other HR-related tasks as assigned to support the department and company initiatives.

Job Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience).
• 3–5 years of HR experience, with exposure to benefits administration, HR operations, recruitment, and onboarding.
• Knowledge of HRIS systems and document management systems (SharePoint preferred).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Must have excellent computer skills on all Microsoft Office products.
• Strong analytical and problem-solving skills
• Strong interpersonal skills are essential in this role to help in the support and coordination of document control from project field personnel
• Familiarity with COBRA, ERISA, FMLA and related state and federal regulations required

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

EEO/DFWP/ “Minorities, Females, Disabled, Vets”