HR Specialist - Onboarding & HRIS

WALK-IN WEDNESDAY

Interview on the spot!

Every Wednesday from 12 PM - 2 PM

2500 E. Devon Ave | Des Plaines , IL 60018

Free Parking / Free Shuttle from the Rosemont Blue Line Station

Position Summary: Detail-oriented and organized HRIS and Licensing/Onboarding Specialist to manage and maintain the accuracy of Human Resource Information System (HRIS) data, oversee licensing compliance, and ensure a smooth onboarding process for new team members. This role is critical to supporting HR operations and maintaining compliance with organizational policies and regulatory requirements.

Essential Duties and Responsibilities:

Licensing Compliance:

• Distributes all Illinois Gaming Board (IGB) license applications and Rivers Casino onboarding paperwork to job offered candidates for both external hires and internal transfers.
• Coordinates, schedules, and completes onboarding appointments for job offered candidates.
• Reviews all incoming IGB license applications and company onboarding forms.
• Manages, tracks, and resolves all issues pertaining to Team Member licensing with the Illinois Gaming Board. Keeps management informed.
• Coordinates and completes on-site state fingerprinting appointments.
• Communicates with IGB offices to inform of upcoming appointments, request license status updates, and to provide updates on pending applications.
• Responds to IGB requests for updates and information.
• Communicates license approval status to coordinate employment start via phone and e-mail.
• Notify employees and supervisors of upcoming expiration dates and coordinate renewal processes.
• Maintain a comprehensive database of licenses and certifications, including supporting documentation.

Onboarding:

• Prepare and organize onboarding paperwork for new hires, ensuring all required documents are completed accurately and on time.
• Coordinate background checks, I-9 employment eligibility verifications, and other pre-employment processes.
• Serves as the primary point of contact for new hires, providing guidance and answering questions about onboarding requirements.
• Collaborate with other departments to facilitate a seamless onboarding experience

HRIS:

• Enter, update, and maintain accurate employee data in the HRIS system, including personal information, job titles, pay rates, benefits, and performance records.
• Serves as the primary contact and support for HR Reporting including creating and maintaining reports and dashboards.
• Weekly, monthly, quarterly and annual HR metrics reporting.
• Generate HRIS reports to support decision-making and compliance efforts.
• Maintains and ensures the accuracy of all HRIS systems in relation to all Team Member transactions, benefit administration, performance tracking, and compensation.
• Ensure data integrity by performing regular audits and resolving discrepancies.
• Partners with Human Resources, Payroll, Information Technology, Planning & Analysis, and other departments to fully utilize systems and data.
• Ensures that records, files, and electronic tracking systems are maintained accurately to ensure compliance according to company and regulator policies and procedures.
• Assists with creating and running HRIS and benefits related reports for leadership, governmental agencies, and the IGB in specified formats as needed.
• Timely uploads of file feeds for various partners and vendors.

Additional Duties:

• Assists the HR Coordinator with offboarding processes, ensuring proper documentation and system updates.
• Provide support for special HR projects and initiatives as needed.
• Stay up-to-date with HRIS software updates and best practices to enhance system utilization.
• Represents the casino at recruitment events as the employer of choice.
• Assists the recruiting team with pre-screens on high volume days.

Qualifications: (Knowledge, Skills, and Abilities):

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred.
• Minimum of 1 year of experience in HRIS administration, licensing compliance, or HR coordination preferred or combination of education and experience.
• Proficiency/knowledge in HRIS platforms (e.g., UKG, Workday, ADP, or similar)
• Experience with Google Suite and advanced use of Microsoft Excel.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills.
• Ability to maintain the highest levels of confidentiality.
• Ability to work flexible shifts and days of the week including holidays and occasional evenings/weekends.
• Ability to obtain and maintain all necessary licensing.
• Ability to work in a high pressure, fast-paced environment.

Physical and Mental Demands

• Bend, stretch, and stand for extended periods of time.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.
• Perks that Work!
• Medical, Dental, Vision, and Life Insurance
• 401K - 4% match to 5% Team Member Contribution
• $1 Daily Meals
• Earn up to 18 Days of Paid Time Off Your First Year
• Free Shuttle from Rosemont's Blue Line Station
• Free Parking On-Site
• Rivers Casino Scholarship Program for Team Members and their Children/Grandchildren
• Tuition Reimbursement
• Fitness/Gym Reimbursement
• Community Volunteer Opportunities
• Leadership Training & Career Advancement Programs
• Team Member Exclusive Discounts