Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team-player, quick-thinker, and ready to be a part of an organization that supports your growth?WHAT WE'RE ABOUTWe believe care goes beyond a medical chart. With kindness and integrity as our guide, we strive for excellence in every interaction.Requirements:You care.OVERVIEW OF THE ROLE/JOBThe primary responsibility of the Payroll Associate is to administer and perform payroll functions to the facility following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. The Payroll Associate is delegated the administrative authority, responsibility, and accountability necessary for carrying out the assigned duties. In addition to these responsibilities, you will be assisting with other human resource duties that include supporting the human resource function following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are entrusted to assure that quality personnel are interviewed, trained and employed. KEY RESPONSIBILITIES: PayrollEstablish and maintain confidential community payroll files in accordance with state and federal regulationsProcess community PCNs each pay periodVerify pay amounts, hours of work, deductions, etcPrepare manual checks as neededProcess and approve positive payNotify corporate employees (through the termination email list) of community terminationsProcess garnishments and pay advancesMaintain deduction and authorization records for each employeeSubmit payroll for processing within assigned time framesRespond to community questions related to established payroll processes and proceduresRetain appropriate W-2 and W-4 Tax RecordsCollaborate with HR to maintain ACA records in PaylocityReview benefit and other pay deductions each pay periodProcess and upload 401(k) contributions and loan deductions as neededPrepare payroll reports as needed (including Quarterly Average Hours Reporting)Process and provide monthly bank reconciliations to Accounting DepartmentUpload, verify and submit quarterly Payroll Based Journal (PBJ) dataProcess timesheets and time edit forms for community HR employees on a timely basisProvide employment and income verifications as neededWork closely with internal customers to process payroll according to company policyDemonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitorsComplete special projects and other duties as requestedKEY RESPONSIBILITIES: Human Resource AssociateCheck applications and references of prospective employees and arrange interviews with department managersConduct new hire onboarding in conjunction with department leaders, including but not limited to: collecting new hire data and forms, reference checks, I-9 completion, PCN completion, file set up, orientation facilitation, background checks, review of personnel policies, procedures, payroll questions, safety regulations, etcProcess all newly hired personnel informationEducate employees on benefit programs; attend required training offered by corporate to stay abreast of changes; coordinate open enrollment meetingsResponsibility for web benefit processingMust become familiar with and maintain employee information in online benefit and HRIS systemAssist in the processing of employee evaluationsImplement and maintain an adequate personnel record filing systemKeep department managers informed of changes in personnel mattersEnter/Edit time records in Paylocity when time edit forms are submittedAssist with risk management and safety programsAssist with Worker Compensation claims and may coordinate work between employees and the insurance carrierEnsure that the facility is in compliance with current applicable federal and state employment regulations (as directed by Vivage)Maintain confidentiality of all pertinent employee informationAssist department managers with staffing of their departments, eliminating/correcting problem areas, and improvement of servicesCommunicate policies and procedures to personnel, residents, visitors, etcProvide public information (i.e., verification of employment, wages, etc) in accordance with current laws and community policyDemonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitorsAttend required training offered by Vivage to stay abreast of changesMay assist with the payroll functionMust be able to communicate personnel policies, procedures, regulations, reports, etc. to staff members and government agencies/personnelMust possess the ability to seek out new methods and principles and be willing to incorporate them into exiting practicesPerform all other duties, as assignedSKILLS AND KNOWLEDGE:Must have basic computer knowledgeUnderstanding of payroll and payroll tax lawsMust maintain confidentiality and integrityMust be knowledgeable of laws, regulations, and guidelines pertaining to nursing facility administrative proceduresMust demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents servedMust be knowledgeable of computer systems, system applications, and other office equipmentMust possess intermediate word processing and spreadsheet application skillsGeneral knowledge of administrative practices and proceduresMust be knowledgeable of computer systems, system applications, and other office equipmentEDUCATION AND EXPERIENCE:Education: Must possess, as a minimum, a high school diploma or GED (AA Degree in Business Administration preferred but not necessary)Experience: 3 years of payroll experience preferredTwo years' experience as an HR practitioner is preferredHRIS and payroll experience preferredJob training: how long it usually takes to competently perform this job when the incumbent has the minimum knowledge, skills, and abilities, work experience and/or education: up to 6 monthsWORK ENVIRONMENT:Majority of time spent in an office environment that is heated and/or air-conditionedPosition requires some exposure to facilities, which involves exposure to health care environmentWorks in all areas of the buildingCommunicates with personnel, facility staff, and other department supervisorsMoves intermittently during working hoursIs subject to frequent interruptionsIs involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstancesWorks beyond normal duty hours, on weekends, and in other positions temporarily, when necessary and approvedPHYSICAL AND SENSORY REQUIREMENTS:Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facilityMust possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully metMust be able to push, pull, move, and /or lift a maximum of 25 poundsMay be necessary to assist in the evacuation of residents during emergency situationsOTHER:We are an Equal Opportunity EmployerIt must be understood that this job description in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related to or is a logical assignment to the position.