HR/Payroll Administrator

Job Duties: Managed full-cycle accounting, including accounts payable/receivable, general ledger maintenance, bank reconciliations, job cost coding, cash flow reporting, and year-end accounting support using QuickBooks. You'll be responsible for managing day-to-day bookkeeping in QuickBooks, processing payroll, overseeing the full employee lifecycle—from onboarding through offboarding—and ensuring smooth office operations.

Overview:
This is a high-impact, hands-on role for a versatile professional who enjoys variety and takes ownership of their work. You'll be responsible for managing day-to-day bookkeeping in QuickBooks, processing payroll, overseeing the full employee lifecycle—from onboarding through offboarding—and ensuring smooth office operations. Reporting directly to the Company President, you'll also provide leadership and support to one Administrative Support Coordinator. This is an on-site, full-time, direct hire position.

Job Duties:

• Managed full-cycle accounting, including accounts payable/receivable, general ledger maintenance, bank reconciliations, job cost coding, cash flow reporting, and year-end accounting support using QuickBooks.
• Processed multi-state payroll, verified employee timecards, and administered garnishments, deductions, and workers' compensation allocations.
• Oversaw the full employee lifecycle, including recruiting, onboarding, benefits administration, compliance, employee relations, and HR policy management.
• Supervised administrative staff and managed office operations, including vendor relationships, facilities, IT coordination, licensing, insurance renewals, and certificates of insurance.
• Maintained digital records and document management systems while ensuring compliance with federal and multi-state employment regulations and company recordkeeping standards.

Job Qualifications:

• 3+ years of bookkeeping/accounting experience with strong QuickBooks proficiency; payroll processing experience (multi-state preferred)
• HR generalist experience including hiring, benefits administration, and compliance
• Construction or trades industry experience strongly preferred
• Highly organized, self-directed, and trustworthy with confidential financial and HR information; strong communicator who proactively updates leadership

Advance Services, Inc. is an Equal Opportunity Employer.

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