HR & Office Operations Specialist

ZK Technology

Tampa Oaks, Florida
30+ days ago

Highlights

Coordinate accurate, timely payroll; maintain payroll, PTO, leave, and employee records; and respond to routine payroll and HR questions · Manage benefits enrollment, changes, terminations, and annual renewals while coordinating with payroll providers, insurance brokers, and benefit providers · Support onboarding and offboarding, maintain required employee files and HR documentation, and help administer company HR policies consistently · Manage day-to-day office administration and vendors, coordinate employee travel and hotels, and track recurring renewals, deadlines, and operational commitments · Collect recurring reports from department managers, follow up on outstanding reports and action items, and prepare spreadsheets and management information as needed · Support the Operations Manager and CEO with special projects and operational priorities · Identify administrative and operational issues, help drive them to resolution, and improve internal processes, documentation, and operating efficiency. · 2–5 years of experience in HR administration, payroll, office operations, business administration, or a similar role · Payroll and employee administration experience preferred · Familiarity with employee benefits and basic HR processes · Strong Excel and general computer skills · Excellent organization and attention to detail · Strong numerical and analytical skills · Professional written and verbal communication · Ability to handle confidential information appropriately · Comfortable following up with employees and managers · Ability to manage multiple responsibilities and deadlines · Ability to learn new systems and processes quickly · Bachelor's degree preferred but not required.

Numbers & Facts

Location	Tampa Oaks, Florida
Industry	Computer/IT Services
Company Size	50 to 99 employees
Year Founded	1998
Website	http://www.zktechnology.com

Description

Benefits:

Dental insurance
Health insurance
Profit sharing
Company parties
Competitive salary
Bonus based on performance

About ZKTeco WFM
ZKTeco WFM is The Workforce Data Collection Company.

Headquartered in Tampa, Florida, we provide enterprise time clocks, workforce data collection applications, cloud technology, integrations, and services to organizations and workforce software companies.

We are a growing technology company with a hands-on culture focused on accountability, execution, operational efficiency, and continuous improvement.

About the Role

We are looking for a smart, organized, resourceful, and dependable HR & Office Operations Specialist to support our approximately 25-person U.S. organization.

Because we are a smaller organization, this is not a traditional HR-only position. The role combines payroll, benefits and HR administration with office operations, travel coordination, management reporting, and general operational support.

You will work closely with the Operations Manager and CEO. We are looking for someone who can think logically, work independently, solve problems, and make sure things get done without requiring constant follow-up.

Key Responsibilities

· Coordinate accurate, timely payroll; maintain payroll, PTO, leave, and employee records; and respond to routine payroll and HR questions

· Manage benefits enrollment, changes, terminations, and annual renewals while coordinating with payroll providers, insurance brokers, and benefit providers

· Support onboarding and offboarding, maintain required employee files and HR documentation, and help administer company HR policies consistently

· Manage day-to-day office administration and vendors, coordinate employee travel and hotels, and track recurring renewals, deadlines, and operational commitments

· Collect recurring reports from department managers, follow up on outstanding reports and action items, and prepare spreadsheets and management information as needed

· Support the Operations Manager and CEO with special projects and operational priorities

· Identify administrative and operational issues, help drive them to resolution, and improve internal processes, documentation, and operating efficiency

What We're Looking For

· 2–5 years of experience in HR administration, payroll, office operations, business administration, or a similar role

· Payroll and employee administration experience preferred

· Familiarity with employee benefits and basic HR processes

· Strong Excel and general computer skills

· Excellent organization and attention to detail

· Strong numerical and analytical skills

· Professional written and verbal communication

· Ability to handle confidential information appropriately

· Comfortable following up with employees and managers

· Ability to manage multiple responsibilities and deadlines

· Ability to learn new systems and processes quickly

· Bachelor's degree preferred but not required

Most importantly, we are looking for someone who is smart, logical, independent, and accountable. You don't need to know every answer, but you should be able to research an issue, understand it, ask the right questions, and drive it toward resolution.

Compensation & Benefits

· $50,000–$60,000 base salary

· Up to 20% combined annual Performance Bonus & Profit Sharing

· Health insurance options

· Paid time off

· Company holidays

· Professional growth opportunities

Starting salary will depend on experience and the ability to independently manage the responsibilities of the position.

What Success Looks Like

Payroll is accurate and on time. Benefits and insurance renewals are handled properly. PTO records are current. HR policies are consistently administered. Travel and office needs are organized. Management reports arrive when expected. Follow-ups are completed and deadlines aren't missed.

When something needs attention, you don't simply identify the problem. You take ownership, determine the next step, and help get it resolved.

Why Join ZKTeco WFM?

This is an opportunity for someone who wants more responsibility and variety than a traditional HR or administrative position.

You will work closely with company leadership and gain hands-on experience across payroll, HR, benefits, office operations, management reporting, and business operations.

ZKTeco WFM
The Workforce Data Collection Company.
Every Punch Matters.

Compensation: $50,000.00 - $60,000.00 per year

ZKTeco WFM is a global leader in workforce data collection, delivering cost-effective, scalable, and high-quality solutions for Time & Attendance and Workforce Management Software partners, as well as Workday end customers. With over two decades of expertise, we provide a comprehensive suite of hardware, software, and integration tools—including advanced Ultima Time Clocks and CirrusDCS—to accurately track employee time and labor data, enhance self-service, and ensure compliance.

With in-house large-volume manufacturing and a strong supply chain advantage, ZKTeco WFM ensures quality, reliability, and innovation, delivering the lowest cost in the industry for software partners and Workday end customers.

About Company

ZKTeco, the largest developer and manufacturer of workforce data collection terminals in the world, delivers superior quality hardware, full-featured embedded device software, and a suite of software development tools and services that enable both industry partners and Workday Time Tracking customers to maximize the return on investment in their workforce data collection systems.

Industry Expertise

With more than 10+ years serving more than 500 satisfied time and attendance and workforce management software partners across the globe, including 150 in North America, ZKTeco has developed extensive knowledge of the entire data collection process. Our deep expertise in hardware, software, and integration processes, combined with innovative product design and large-scale manufacturing capabilities, gives our industry partners the economic advantages they need -- and for their customers, the most cost-effective, enterprise-class, and high-quality product data collection solutions on the market.

Likewise, our Workday customers benefit from our extensive experience working with time and attendance and workforce management software partners to integrate our data collection terminals across multiple industries, many with unique requirements at each stage of the data collection process. And after enabling our customers to implement Workday Time Tracking at more than 2,000 sites, our practical deployment experience for data collection solutions is second to none.

A Comprehensive Suite of Data Collection Solutions

We don’t just sell terminals – we offer development tools and services for every stage of the data collection process. We can provide anything that our partners need to complete their time and attendance or workforce management solutions offering. We support many different end-user and business activity scenarios, including customized business features for any industry and technical design support for partners interested in innovating their own time-clock-based applications. We have the flexibility, knowledge, and design and production capabilities to meet any requirements.

And with our modular approach, companies can deploy the combination of hardware, software, and solutions that best meets their needs.

Lower Total Cost of Ownership and Rapid ROI

Our economies of scale in manufacturing and rapid design cycle, combined with our time-saving software development tools, solutions and services, enable us to provide the most cost-effective data collection solutions on the market to our customers and partners. By leveraging ZKTeco’s solutions, our partners and customers can get to market faster, minimizing the development risk that occurs with lengthy implementation projects, and decreasing the total cost spent on development. And with our customer-first support and long product life cycle, both partners and customers can maximize their return on investment in both ZKTeco products and their entire workforce management solution.