HR Manager/Office Manager

HR Manager/Office Manager

Responsibilities

1.     Human Resources

1. Partner with the company's third-party HR provider on employee relations, onboarding, benefits administration, compliance, and HR initiatives.
2. Coordinate new hire onboarding and offboarding processes.
3. Assist with recruiting coordination, interview scheduling, and candidate communications.
4. Maintain employee records and HR documentation.
5. Support policy implementation and ensure compliance with employment regulations.
6. Help develop and improve HR processes as the organization grows, with the opportunity to assume increasing HR leadership responsibilities over time.

2.     Office Management

1. Oversee the daily operations of the office to ensure an organized and efficient work environment.
2. Manage incoming and outgoing mail and deliveries.
3. Coordinate office vendors, supplies, equipment, and facilities.
4. Support company marketing initiatives, sponsorships, community involvement, and special events.
5. Assist with company-wide administrative projects and operational improvements.

3.     Executive Support

1. Provide high-level administrative support to the CEO.
2. Manage calendars, meetings, travel arrangements, and expense reports.
3. Prepare reports, presentations, correspondence, and other executive communications.
4. Coordinate Board of Directors meetings, including preparation of board materials, meeting logistics, and follow-up action items.
5. Maintain strict confidentiality while handling highly sensitive personal, financial, legal, and corporate information.

4.     Salesforce & Reporting

1. Utilize Salesforce to maintain accurate data and generate reports for leadership.
2. Develop dashboards and reporting that provide meaningful business insights.
3. Ensure data integrity and recommend improvements to reporting processes.

Qualifications

1. Demonstrates unquestionable integrity, discretion, and professionalism.
2. Experience supporting senior executives or business owners.
3. Previous Human Resources experience, preferably working with employee relations, onboarding, compliance, and HR administration.
4. Salesforce experience, including reporting.
5. Experience preparing executive or Board-level presentations and materials.
6. Strong written and verbal communication skills.
7. Highly proficient in Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word.
8. Self-starter who thrives in a fast-paced, entrepreneurial environment.
9. Ability to anticipate needs, solve problems proactively, and operate with minimal supervision.