HR Executive

Omnicom Media Group MENA (OMG MENA) is a leading global provider of advertising and marketing communications services, renowned for its innovative solutions and expertise across various industries. OMG CORE operates under PHD Media Lebanon SAL providing specialized services in digital planning, performance marketing, data analysis, and more. We support our partner agencies-PHD, OMD, and H&S-across multiple markets, including the European region and the GCC, delivering tailored solutions to meet diverse client needs.

The HR Executive supports the day-to-day HR operations by ensuring the accurate administration of payroll, employee records, HR documentation, recruitment activities, and employee communications. The role serves as a key point of contact for employee inquiries and supports employee lifecycle processes, HR reporting, and ongoing HR projects. This position requires strong organizational skills, attention to detail, confidentiality, and a proactive, service-oriented approach in a fast-paced environment.

A Typical Day Will Include

Payroll & HR Administration

• Manage payroll and enter payroll data.
• Manage payroll audits.

Employee Administration & HR Records

• Draft employment contracts and promotion letters, and oversee the signing process for all documents not handled by WD.

• Ensure that the various steps in the administrative process related to new hires, departures, and internal transfers are completed (Hive).

• Create and update employee records across various platforms (Workday, MediaOcean, etc.).

• File various documents in employee folders on SharePoint.

• Complete work disability forms.

Reporting & Documentation

• Prepare operational reports (vacation reports, timesheets, office attendance reports, etc.).

Employee Support & Internal Communications

• Respond to inquiries sent to the Canada Talent email address about payroll, insurance, benefits/handbook, platform access, and other HR-related matters.

• Send calendar invitations for various agency events (OMG Hour, Cheers, etc.).

• Prepare and send internal communications to employees.

• Review translations of network and/or global communications for Quebec.

HR Operations & Projects

• Support day-to-day HR operations and assist the team in implementing various HR projects.

Recruitment & Talent Acquisition Support

• Update job postings on the website and post positions on other recruitment platforms.
• Screen resumes and select candidates for entry-level positions.
• Conduct exploratory interviews for entry-level positions.
• Ensure that tests and role-playing exercises are sent out.
• Follow up with candidates if their application is rejected.

The Ideal Candidate Will Have

• Bachelor's degree in Human Resources, Business Administration or a related field.

• 1-2 years of relevant experience in Human Resources, HR Administration, a related field..

• Previous exposure to payroll, employee records management, recruitment coordination, and HR operations is preferred.

• Strong organizational skills with excellent attention to detail and accuracy.

• Proactive, resourceful, and able to manage multiple priorities effectively.

• Adaptable and comfortable working in a dynamic and evolving environment.

• Strong communication and interpersonal skills, with fluency in both French and English (written and spoken).

• High level of professionalism, integrity, and confidentiality.

• Good analytical and problem-solving abilities.

• Team-oriented with a collaborative and service-focused approach.

• The ability to work independently with digital tools and HR systems.

Working Hours

This position follows the Canadian business schedule and requires availability from 11:00 AM to 8:00 PM (Lebanon Time)

Only Shortlisted Candidates will be contacted

Omnicom Media Group is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Recruitment Privacy Notices - Omnicom Media Group