About the Role-In Person Office Position located in Philadelphia, Pa.
Robots & Mentors is rapidly expanding and seeking a highly organized HR & Credentialing Specialist to manage onboarding, background clearances, and compliance for our multi-site youth programs. This role ensures every staff member meets state (OCDEL) and school-partner requirements before working with children.
If you excel at systems, documentation, and keeping teams compliant and audit-ready, this is your position.
What You’ll Do
- Manage onboarding from offer letter to first day.
- Process background checks, clearances, health assessments, CPR/First Aid, and mandatory trainings.
- Maintain digital personnel files, trackers, and audit-ready documentation.
- Support hiring activities: screening calls, scheduling, interviewing, reference checks, and file collection.
- Provide weekly compliance updates to leadership.
- Coordinate closely with Site Directors to ensure staffing readiness across all locations.
- Conduct monthly internal file audits and assist with external licensing audits.
What We’re Looking For
- 2+ years of HR, credentialing, & compliance experience -Required (childcare, OST, healthcare, or education preferred).
- Strong understanding of—or the ability to quickly learn—PA childcare regulations (3270/OCDEL).
- Extreme attention to detail with the ability to manage 50–100 staff files.
- Clear communicator who can follow up professionally and consistently.
- Tech-savvy and comfortable working independently in a remote environment.
Why Join Us?
- Top-tier pay for HR/Credentialing specialists.
- A mission-driven organization impacting hundreds of children daily.
- A growing company with opportunities to expand your role over time.