HR Coordinator (TEMP) – 6-month contract with possible extension
Onsite in Central Islip/Hauppauge, NY Department: Human Resources
Reports To: Director, Human Resources Salary Range
Work Hours: 40/weekly (9:00am-5:30pm)
Position Summary: The HR Coordinator provides daily HR support to the Long Island manufacturing sites and plays an integral role in strengthening the employee experience. This position supports employee relations activity, recruitment and hiring logistics, onboarding, trainee program coordination, leave of absence support, HR transactions, and HRIS data maintenance including requisition and position management. This is an ideal opportunity for someone early in their HR career who is detail-oriented, organized, and eager to grow in a fast-paced, regulated environment.
Key Responsibilities: Employee Support • Serve as a first point of contact for routine employee questions and HR inquiries. • Support documentation of employee relations cases, investigations, and associated follow-ups. • Assist managers with basic HR policy interpretation under the guidance of senior HR staff. • Support tracking for attendance issues, corrective actions, and policy compliance.
Recruitment & Interview Support • Assist the Talent Acquisition team as needed with interview scheduling, candidate communication, and logistics for hiring managers. • Post job requisitions, monitor candidate movement, and support applicant management within the ATS. • Participate in interview panels for entry-level roles, as trained. • Support job fairs, campus recruiting, and trainee pipeline initiatives.
Onboarding & Orientation • Coordinate pre-hire activities including document collection, background checks, onboarding tasks, and system setup. • Manage logistics for new hire orientation and ensure a seamless first-day experience. • Maintain onboarding materials, checklists, and compliance documentation for the creation of employee files.
Immigration Compliance Maintain accurate I-9 electronic records and log books; monitor work authorization expiration dates and follow up accordingly with employees for updated documentation Ensure the sites always remain audit-ready with 100% compliant documentation Assist employees with general inquiries about work authorization status, I-9 documentation and related matters
Intern & Trainee Programs • Assist with logistical coordination for Trainee Programs, including onboarding, engagement programs and internal coordination with host departments. • Maintain trackers for trainee timelines, documentation, and program milestones. • Support orientation and training rotations for trainees.
HR Transactions, Leave of Absence Management & HRIS • Enter and audit all HR transactions, including hires, terminations, transfers, pay changes, and leave actions. • Support team members with leave of absence requests (FMLA, medical, personal, disability, etc.) through our third-party vendor, clear communication with employees and managers regarding expectations and timelines. • Maintain accurate digital and physical employee records in compliance with company and regulatory standards. • Generate routine HR reports and support data integrity and maintenance in the HRIS. • Assist with position management activities, including job title alignment, org chart accuracy, and tracking changes. • Ensure hiring requisitions are created accurately and aligned with approved position data and headcount plans. • Maintain documentation for requisition audits and HR controls, supporting compliance requirements.
Additional Responsibilities • Support the planning, setup and execution of employee engagement and wellbeing events in partnership with the HR Business Partners and site Engagement Committees • Perform other related HR tasks as assigned to support department needs
Education & Experience Requirements:Bachelor's Degree from an accredited university in Business Administration/Human Resources or another relevant field of study, required. • 3-5 years of experience working in the Human Resources field, required. • Prior experience working in a manufacturing setting a plus. • Proficiently speak, read and write in English as a first or second language. • Have excellent organization, learning and teaching skills required to work in teams • General knowledge of local, state, and federal employment and labor laws and regulations. • Able to effectively communicate – oral, written, presentation, interpersonal, and organizational. • Proficient user of Microsoft Office tools such as Word, Excel, PowerPoint, Outlook, Teams Meeting, and other business software. • Able to compile, analyse, and report data in a business context with attention to detail, understanding trends, and developing recommendations based on the data analysis. • Able to partner, facilitate, and collaborate with employees and managers across the organization. • Must be proactive and take initiative to ensure the completion of assigned work. • Must be able to work under general supervision and work independently in a team environment. • Must be able to maintain confidentiality.
Physical Requirements: • Able to lift 15 pounds with or without assistance. • Able to frequently stand, bend, walk, sit, climb, balance, stoop or crouch, kneel, reach, push, pull, grasp, feel, talk, write, type, listen and hear. • Must be able to work some weekends and extended hours based on as needed and required. • Must be able to travel domestically to NY/NJ office locations (less than 10%)
Comfortable working within a manufacturing/plant environment. • Able to be able to wear personal protective equipment (PPE) such as hard hat, hair net, safety shoes, glasses, lab coat, and other PPE as required. • No remote work. • No employment sponsorship. • No relocation
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