HR Coordinator

Job#: 3033248

Job Description:

PURPOSE:

We are looking for an HR Coordinator to support the SVP, Corporate HR & Global Philanthropy

POSITION RESPONSIBILITIES:

The HR Coordinator supports the SVP, Corporate HR & Global Philanthropy and is responsible for coordinating various efforts across the Corporate HR and CSR teams.

A self-starter with an ability to readily develop rapport, build relationships and establish credibility, the HR Coordinator will have a solid interest in helping colleagues resolve issues, while moving quickly to produce results with comprehensive follow through. The HR Coordinator will further possess the ability to easily manage multiple and competing priorities while keeping the needs of the customer top of mind

EXPERIENCE AND QUALIFICATIONS:

• Administrative Support for SVP: schedule meetings and handle logistical details, make travel arrangement, process invoices and expense reports and help with special assignments as needed.
• Manage the budgets and invoice management for the Corporate HR, TA, and CSR teams
• Help conduct new hire orientations for Corporate colleagues and support onsite logistics (back up for scheduling for new hire orientations)
• Support HRBPs with queries on colleague benefits, payroll/time & attendance (ADP/Kronos), employee programs (ex. employee verification, fitness reimbursement) questions and concerns
• Maintain accurate and up-to-date human resource files, records, and documentation.
• Maintain, update, process, file and distribute a wide variety of reports, forms, logs, manuals, and records as required in accordance with company and governmental regulatory (including immigration and EEO) requirements
• Support the execution of events focused on colleague engagement and well-being - e.g., recognition events, corporate-wide celebrations, etc.
• Support the Client Foundation by managing grant agreement signing and payments process (ensuring the appropriate documentation is completed, payments processed & recorded)
• Assist in with preparation of presentations and HR reports preparation of human resource
• Special projects as assigned
• Demonstrate a commitment to client core values: Empathy, Integrity, Respect, Inclusion, Experimentation, Wellbeing
• The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary (included in all job descriptions).

EXPERIENCE:

3+ years of professional work experience, including 2 years of Human Resources experience (preferably in a corporate environment

EDUCATION

• Bachelor's degree, preferably in Human Resources, Business, or related field

Computer Skills Needed to Perform this Job

• Proficiency in Microsoft Office, particularly in Excel, Outlook, and PowerPoint
• Experience with travel booking system (ex. Concur)
• Experience with PO management system
• Experience with expense reporting system

Additional Comments and Requirements

• Proven ability to work with highly sensitive and confidential scenarios with a high degree of professionalism, maturity, and discretion
• Comfort working in a fast-paced, high-volume environment and have a proven talent for multi-tasking
• Proven ability to work with highly sensitive and confidential environment with a high degree of professionalism, maturity, and discretion
• Quality critical thinking, decision-making and planning skills required
• Detail-oriented
• Must have excellent verbal and written communication skills
• Ability to manage and prioritize conflicting demands and responsibilities
• Strong collaboration and interpersonal skills
• Approachable, open style

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Employee Type:

Contract

Location:

Chicago, IL, US

Job Type:

Date Posted:

May 5, 2026

Pay Range:

$25 - $31 per hour

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