HR Clerk

TITLE: Human Resources Clerk STATUS: Non-Exempt REPORTS TO: Executive Director of Human Resources TERMS: 214 Days DEPARTMENT: Human Resources PAY GRADE: CL4 PRIMARY FUNCTION Under general supervision, performs diversified and moderately complex clerical duties. The position requires some

use

of

individual

judgment

and

knowledge

of

human

resources

policies

and

procedures

and

of

automated

systems.

QUALIFICATIONS Education/Certification: High school diploma or (GED) Special Knowledge/Skills: Ability to interpret and disseminate information to individuals and groups Effective communication and interpersonal skills Advanced knowledge and proficiency with Microsoft Office and file management Knowledge of basic accounting principles Ability to use software to develop spreadsheets and manage databases Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills Experience: Three (3) years of clerical experience in Human Resources or closely related field preferred EVALUATION Performance will be evaluated annually in accordance with provision of the Board's policy on evaluation of personnel.

ESSENTIAL JOB FUNCTIONS: 1.

Maintain

employee

records

and

files,

ensuring

accuracy

and

compliance

with

district

policies.

2.

Complete

onboarding

and

offboarding

processes

for

new

and

departing

employees.

3.

Collect

and

maintain

employee

files,

such

as

applications,

resumes,

and

other

documents. Page | 1

4.

Perform

data

entry

and

filing

of

all

HR-related

documents.

5.

Complete

records

requests

such

as

employee

information

change

requests

and

service

records

and

I-9

documents.

6.

Assist

with

HR

projects,

such

as

creating

employee

handbooks

and

updating

job

descriptions.

7.

Process

district

volunteer

applications.

8.

Manage

human

resources

conference

room

and

meeting

facilities.

9.

Provide

support

to

the

HR

team

with

various

tasks

as

needed.

10.

Submit

requisitions

and

oversee

purchasing

for

department.

11.

Provide

daily

coverage

to

central

office

receptionist.

12.

Comply

with

state,

district,

and

school

regulations

and

policies

for

human

resources

13.

Attend

and

participate

in

department

meetings

and

serve

on

staff

committees

as

required.

14.

Receive,

distribute,

and

ensure

security

and

confidentiality

of

all

documents.

15.

Complete

all

incoming

employment

verifications.

16.

Complete

department

requisitions

from

requests

to

completion.

17.

Cover

Central

Office

Receptionist

daily

as

needed.

18.

Adhere

to

professional

and

ethical

standards,

in

accordance

with

generally

accepted

community

standards

and

the

Texas

Education

Agency

Code

of

Ethics.

19.

Develop

needed

professional

skills

appropriate

to

job

performance.

20.

Maintain

confidentiality.

21.

Reliable

attendance

and

punctuality.

22.

Follow

district

safety

protocols

and

emergency

procedures.

23.

Participate

in

staff

development

activities

to

improve

job-related

skills.

24.

Attend

and

participate

in

staff

meetings

and

serve

on

staff

committees

as

required.

25.

Comply

with

policies

established

by

federal

and

state

law,

State

Board

of

Education

rule,

and

local

board

policy.

26.

Perform

other

duties

as

assigned

by

supervisor

and

the

Superintendent

of

Schools. WORK ENVIRONMENT Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used - Standard office equipment including personal computer and peripherals Posture - Prolonged sitting; occasional bending/stooping, pushing/pulling and twisting Motion - Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting - Occasional light lifting and carrying (less than 25 pounds) Mental Demands - Work with frequent interruptions; maintain emotional control under stress Environment - Indoors including but not limited to: classroom, cafeteria, library, or other campus location. Outdoors

(exposure

to

sun,

heat,

cold,

and

inclement

weather).

Exposure

to

noise.

May

work

prolonged

or

irregular

hours.

A

remote

location

in

the

event

of

a

declared

emergency,

temporary

closure,

or

closure.

Personal

Protective

Equipment

may

be

required.

Ability

to

travel

during

peak

season

to

include

some

overnight

stays.

The above statements are intended to describe major job functions of this position and are not intended to represent

an

exhaustive

list

of

all

responsibilities,

duties,

and

skills

required.

The

Superintendent

or

designee

may

assign

additional

duties

when

deemed

appropriate.

Page | 2 Special Funding: If my position is funded by grants, federal funding, or other special funding, I understand that

my

employment

is

expressly

conditioned

on

the

availability

of

full

funding

for

the

position.

If

full

funding

becomes

unavailable

my

employment

is

subject

to

termination

or

non-renewal,

as

applicable. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements

listed

to

the

job

description

are

representative

of

the

knowledge,

skills,

ability,

and

physical

demands

required.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

job

functions. ____ _____

Employee

Signature

Date

Page | 3