HR Clerical Associate Casual

JOB TITLE: HR Clerical Associate - Casual

REPORTS TO: HR Coordinator

OVERVIEW OF ROLE: A flexible 2-3 day a week schedule (Monday through Friday) 15-20 hours per week that performs clerical and administrative duties necessary to carry out the basic Clerical Support duties of the Human Resources Department. Supports employees as internal customers by providing timely and accurate information. Supports corporate desired state by enhancing the work experience providing professional internal customer service and confidentiality.

DUTIES AND RESPONSIBILITIES:

Clerical Support

Fully support all technologies and processes, introduced by Ward, that are intended to improve efficiencies and/or the customer experience. Support would include adherence to training programs, guidelines and processes associated with these systems.

• Provide excellent customer service to all internal and external customers.

• Assist with letters and mailings or print labels as requested for mailings, etc.
• Photocopying and distribution of various policies, handbooks, communications, etc.
• Word Processing / Data Entry / typing.
• Shredding.
• Scanning of confidential material.
• Filing.
• Assisting with special projects as needed, including, but not limited to, data entry and review of records in support of the HR department.
• Support HR Specialists in tracking or maintaining information.
• Prepare Driver welcome bags and assist with tracking and inventory of Driver welcome bag items.
• Other HR duties as assigned.

REQUIREMENTS:

• A flexible 2-3 day a week schedule during the day (Monday through Friday).

• Must have excellent people skills in order to effectively communicate with employees/others.
• Must maintain high degree of confidentiality.
• Must have proficient clerical skills and strong organizational skills as well as have good verbal and written communication skills.
• Have a good working knowledge of word processing and/or spreadsheet programs.
• Must have basic ability to use office equipment such as computer, calculator, photocopier, fax, etc.
• Must be customer focused with good people skills and telephone etiquette.
• Must maintain a professional attitude
• Must be willing to have work flexibility and be able to work on multiple projects at once. Must have the ability to change. Any assigned project could begin or end unexpectedly.
• Must be able to work the flexible schedule.
• Must realize that there could be times that a casual staff work day could be shorter than originally scheduled based upon work load volumes.

GENERAL BENEFIT LISTING:

As a family-owned and operated business that believes in treating its employees like family. This is why we offer our casual employees the below benefits.

• Direct Deposit
• On Demand Pay
• 401K PROFIT SHARING PLAN

• Discretionary match based on company performance

• Home, Auto and Pet Insurance
• 529 College Savings Plan
• Credit Union

This job description does not necessarily represent an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the job, management reserves the right to revise the job or to require that other or different tasks be performed as circumstances change.