HR/ Business Admin Manager
$85,000–$101,000 DOE | Direct Hire | Monday–Friday, 7:00 AM–4:00 PM
GENERAL ACCOUNTABILITY:
Under the general direction of the CEO, the HR/Business Admin Manager is responsible for the management and smooth operation of the Human Resources and Administration functions. Acts as a company resource for Human Resources and administration matters and as the primary point of contact and record keeper for internal and external communications on behalf of the client. Other related duties as assigned.
Specific Accountabilities:
Human Resources:
- Manage HR related activities, including recruiting and hiring, compliance and risk management metrics, benefits administration, compensation, managing records, safety administration and employee relations.
- Keep policies and handbook updated and ensure required trainings and postings are handled. Reviews and recommends policy and procedure updates in compliance with federal and state employment regulations.
- Administer various employee benefits programs including group medical/vision, dental, life and supplemental insurances. Help with benefits questions, manage enrollments and open enrollments.
- Submit any work related injury documentation to Work Comp carrier, track injuries and complete Osha 300 logs and postings.
- Manage safety program administration and participate in monthly safety committee and general safety meetings.
- Conduct new employee orientations, staff trainings, and exit interviews as needed.
- Identify and clarify employee issues and implementing solutions, including coaching, counseling and progressive discipline.
- Maintaining confidentiality for HR related issues
- Keep current on developments in the human resources field in order to act as a resource to management and staff.
Provide managers with guidance and support in the documentation of problem performance and performance reviews, when necessary. Assist Managers with wage recommendations. Provide management with necessary forms and tools to document disciplinary actions and performance reviews.
Responsible for keeping the CEO and VP of Operations informed, in a timely manner, of all issues that incumbent has become aware of that affect or may affect management, the company, or employees. Manage and share helpful HR metrics including headcount, turnover and training completion.
Other related duties as assigned.
Administration:
- Provides administrative support to the CEO and VP of Operations.
- Responsible for company filings, permits, insurance renewals, and records. Manages the annual general insurance/liability/property renewal for the company. Handles any claims or administrative matters pertaining to this coverage. Conducts annual DMV reports for company drivers. Processes and maintains records including but not limited to the annual hazardous material permit, Secretary of State List of Officers and Company Business License. See work instructions for further details.
- Administers the petty cash fund, ensuring that disbursements, receipts, and monthly reconciliation procedures are followed.
- Maintains various administrative files including company vehicle files, insurance files, and legal files, ensuring they are kept up to date and accurate. Follows up on vehicle registration and insurance to ensure necessary documents have been applied for and received. Liaisons with insurance broker in regards to requesting certificates of insurance and following up on pending court cases. Prepares business letters and other administrative correspondence as required.
- Oversees Company Administration and helps coordinate workflows such as scheduling office communications, recordkeeping, etc.
- Support initiatives that improve administrative processes and support overall organizational efficiency. Provide support to all departments to help in increasing productivity and ensuring accuracy.
Job Specifications:
- Ideally a bachelor's degree in Business Admin with a minimum of 5 years’ experience in Human Resources, preferably in a generalist capacity, or the equivalent combination of education and experience. Knowledge of current federal and state laws pertaining to employment.
- Knowledge of US payroll/benefits, OSHA, workers’ comp, and internal controls in a manufacturing environment. Great with processes, documentation, and keeping things compliant.
- Solid computer skills including ERP/HRIS systems, data accuracy, and Excel/Word/SharePoint.
- Previous management experience with the ability to effectively motivate, coach and train staff as well as encourage and support a team environment. Communication skills that encourage the camaraderie necessary for team building with the ability to work well with management and staff. Demonstrated ability in training, disciplining, and recruiting employees as well as performance management. Experience working in a manufacturing environment desirable.
- Must demonstrate effective communication skills, both oral and written, with the ability to remain calm and work well under pressure. Self-confident with the ability to successfully handle and defuse situations with both customers and staff. Patience, flexibility and a sense of humor are a must. Effective persuasion and negotiating skills are necessary for successful relationships with both customers and company personnel. Trustworthy with sensitive information and able to handle tough situations with professionalism and tact. A willingness to learn and take ownership is key.
- Exceptional organizational ability and multitasking skills
- Flexibility to adapt to changing admin needs and to-do lists
- Strong problem solving and critical thinking ability
- Leadership skills including team support, performance coaching and conflict resolution
Compensation & Schedule
- $85,000–$101,000 annually, depending on experience
- Monday–Friday, 7:00 AM–4:00 PM
- Benefits available after 90 days
- Full-time, direct-hire opportunity
Why This Opportunity?
This is a chance to step into an important role with real ownership and visibility across the organization.
You'll be joining during a planned transition, giving you the opportunity to learn the position before taking full ownership. For an experienced HR professional who enjoys being involved in more than just HR, this is an opportunity to broaden your impact across administration, operations, finance systems, and the overall business.
If you're looking for a hands-on leadership role where you can make a difference and truly own your work, we'd love to talk to you.