Human Resources Administrative Assistant
Excel Supported Living, Inc. | Spokane, WA
Position Summary
Excel Supported Living, Inc. is seeking a highly organized, detail-oriented, and dependable Human Resources Administrative Assistant to support our busy HR department.
The ideal candidate is a skilled multi-tasker who thrives in a fast-paced environment, maintains exceptional accuracy, and can manage competing priorities while meeting deadlines.
This position is approximately 80% Human Resources support and 20% general office administration, working directly under the HR Manager.
Key Responsibilities
- Coordinate recruitment activities, screen applicants, schedule interviews, and communicate with candidates throughout the hiring process.
- Assist with new hire onboarding, orientation, background checks, and required employment documentation.
- Maintain accurate and confidential employee personnel files, certifications, training records, and HR tracking systems.
- Process employee information and onboarding tasks using APS HRIS and other company systems.
- Monitor employee credentials and documentation for missing, incomplete, or expired information.
- Prepare, scan, organize, and maintain HR records with a high level of accuracy and attention to detail.
- Assist employees and applicants with routine HR questions and direct sensitive matters to the HR Manager.
- Support HR projects, company events, benefits meetings, and employee engagement activities.
- Provide front desk coverage and general administrative assistance when needed.
Minimum Qualifications
- Must be at least 18 years old.
- High school diploma or GED.
- Minimum two years of office experience required.
- Valid driver's license.
- Ability to pass required background screening.
- Proficiency in Microsoft Office, Adobe, and general office technology.
- Excellent written and verbal communication skills.
- Strong organizational skills, time management, and attention to detail.
- Ability to handle confidential information professionally.
- Ability to work independently, troubleshoot problems, and manage multiple tasks under pressure.
Preferred Qualifications:
- Previous Human Resources or office management experience.
- Associate degree in a related field.
- Familiarity with HR information systems, recruiting platforms, or employee recordkeeping.
Schedule & Employment
Employment Type: Full-Time, Hourly, Nonexempt
Location: Main Office — Spokane, Washington
Reports To: HR Manager
Join Our Team!
If you are organized, proactive, accurate, and enjoy supporting people while keeping a busy HR department running smoothly, we encourage you to apply!
Excel Supported Living, Inc.
Supporting our employees so they can provide exceptional care to the individuals we serve.
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
national origin, disability status, protected veteran status, or any other
characteristic protected by law.