HR Assistant

SUMMARY:
The Human Resources Assistant is responsible for providing Human Resources support to assigned functional areas of the HR Department for the Company. This role provides administrative support to human resources function as needed including data entry, record keeping, and file maintenance.

ESSENTIAL FUNCTIONS:

• Assists with response and/or directing email inquiries regarding all subjects related to Human Resources to next second tier HR.

• Prepares and maintains all personnel records.

• Attend weekly internal departmental staff meetings.

• Coordinate and attend meetings on various subjects related to Human Resources.

• Prepares files and boxes (indexing according to established procedure) to ship to off-site storage facility for retention.

• Makes photocopies, faxes document(s) and performs other clerical functions.

• Ingestion of electronic documents into the On-Base electronic file system; including regular maintenance of documents and auditing of the On-Base system.

SECONDARY FUNCTIONS:

• Respond to requests for verification of employment.

• Generate additional correspondence as required.

• Assists with monitoring the HR mailbox on a daily basis.

• Gather documents for subpoena responses on an as needed basis.

• Participates in audits of HR processes on an as needed basis.

• Other duties assigned as needed.

REQUIREMENTS:

• Preferred 1 to 2 years prior experience in a HR environment.

• Ability to identify and resolve problems in a timely manner.

• Ability to maintain a high-level customer service and confidentiality.

• Excellent oral, written communication and data entry skills.

• Ability to adapt to the work environment and manage competing demands.

• Ability to work standard office equipment including computer, printer, scanner/copier, etc.

• Ability to multi-task multiple items and prioritization.

• Previous exposure to an HRMS system preferably ADP Enterprise HR version 6.0 or higher.

• Proficient in MS Office (Word, Excel, Power Point and Outlook).