Careerscape is recruiting on behalf of our client, a fast-growing distributed SaaS company, for a Remote HR Assistant to support onboarding coordination and HRIS data entry. This is a great opportunity to join a people-focused team at a company that has built its culture around remote-first collaboration, and to gain broad exposure across the employee lifecycle while working closely with HR, IT, and hiring managers.
Day to day, you will keep new hire paperwork moving, make sure HRIS records are accurate and current, and act as a friendly first point of contact for employees navigating onboarding questions. This role suits someone who is detail-oriented, comfortable juggling multiple checklists at once, and energized by helping people feel welcomed and set up for success from day one.
Responsibilities
- Coordinate end to end onboarding logistics for new hires including offer letters, paperwork, and welcome communications
- Enter and maintain accurate employee data in the HRIS system
- Track onboarding milestones and follow up with new hires and hiring managers to keep timelines on schedule
- Process background checks, I-9 verification, and other pre-employment compliance steps
- Respond to employee questions about onboarding, benefits enrollment, and company policies
- Assist with scheduling orientation sessions and new hire training
- Maintain organized digital personnel files in compliance with company and legal recordkeeping requirements
- Support HR team with reporting, audits, and data cleanup projects within the HRIS
- Help coordinate offboarding tasks including exit paperwork and system deactivations
- Assist with ad hoc HR administrative projects as needed
Requirements
- 1 to 3 years of experience in an HR, onboarding, or administrative support role
- Hands on experience with an HRIS platform such as Workday, BambooHR, ADP, or similar
- Strong attention to detail and comfort with high volume data entry
- Excellent written and verbal communication skills
- Ability to handle confidential employee information with discretion
- Strong organizational skills and ability to manage multiple onboarding timelines at once
- Proficiency with Microsoft Office or Google Workspace
- Comfortable working independently in a fully remote, distributed team environment
- Associate degree or equivalent experience preferred, HR certification a plus
Benefits
- Medical, dental, and vision insurance
- 401k plan with company match
- Generous paid time off and paid holidays
- Fully remote work with flexible scheduling
- Home office stipend for remote work setup
- Paid parental leave
- Professional development and HR certification support
- Employee assistance program
- Virtual team building and company off-sites
- Company paid life and disability insurance