Hr Assistant & Accounting (ID #524654)

HR Assistant / Accounting Assistant

Location: Oceanside, CA

Pay: DOE

Schedule: Monday-Friday | Full-Time

Position Summary

We are seeking a detail-oriented and dependable HR Assistant / Accounting Assistant to support daily human resources, payroll, and accounting functions in a fast-paced industrial environment. This position requires excellent organizational skills, accuracy, confidentiality, and the ability to manage multiple priorities while providing outstanding support to employees and management.

Essential Responsibilities

Human Resources

• Assist with onboarding new employees, including new hire paperwork and orientation.
• Maintain accurate employee personnel files and HR records.
• Track employee attendance, timekeeping, and PTO requests.
• Assist with benefits enrollment and employee documentation.
• Support recruiting efforts by scheduling interviews and communicating with candidates.
• Ensure compliance with company policies and employment regulations.
• Respond to employee questions regarding HR policies and procedures.
• Maintain confidentiality of sensitive employee information.

Accounting

• Process accounts payable and accounts receivable transactions.
• Assist with payroll preparation and timecard verification.
• Prepare invoices, reconcile statements, and process vendor payments.
• Perform bank reconciliations and maintain financial records.
• Enter accounting data accurately into accounting software.
• Assist with month-end reporting and administrative accounting tasks.
• Maintain organized financial documentation and filing systems.

Administrative Support

• Answer phones and greet visitors professionally.
• Maintain office supplies and assist with general office operations.
• Prepare reports, spreadsheets, and correspondence.
• Coordinate with internal departments to ensure efficient workflow.
• Perform other administrative duties as assigned.

Qualifications

• Minimum 2 years of HR, payroll, accounting, or administrative experience.
• Experience with Microsoft Office Suite, especially Excel.
• Knowledge of payroll processing and basic accounting principles.
• Experience with accounting software (QuickBooks or similar ERP systems preferred).
• Strong organizational, communication, and multitasking skills.
• High level of accuracy and attention to detail.
• Ability to maintain strict confidentiality.
• Bilingual English/Spanish is a plus.

Preferred Qualifications

• Experience supporting HR functions in a manufacturing or industrial environment.
• Familiarity with labor law compliance and employee recordkeeping.
• Experience processing payroll and maintaining financial reports.

Physical Requirements

• Ability to sit, stand, and use a computer for extended periods.
• Occasionally lift up to 25 lbs.
• Ability to work in a fast-paced office environment.

Benefits

• Weekly Pay
• Health, Dental & Vision Insurance
• Paid Sick Leave
• Opportunity for growth and career advancement

This is an excellent opportunity for a motivated professional who enjoys working in both Human Resources and Accounting while contributing to the success of a collaborative team.