HR Administrator - Outsourced HR Firm

Company Profile: 

For over 40 years, Your People Professionals (YPP) has helped businesses handle one of the most important and complicated parts of running a company: people.

We provide the dedicated HR team our clients need so they can stop carrying HR alone. Our seasoned HR professionals support everyday HR needs, including compliance, employee relations, benefits administration, and payroll. With well over 100 years of combined experience, our team brings the best practices and human judgment you need to make the right HR calls with clarity and confidence.

What makes YPP different is not only what we know, but how we show up. We’re practical, personal, and invested in the businesses we support. Our work is best seen in the relief our clients feel when HR no longer sits entirely on their shoulders. Managers have clearer guidance. Employees have more consistent support. Leaders have a team they can lean on when questions, risks, and decisions arise.

If you are motivated to join a team of experienced professionals in a fun, collaborative, challenging, and growth-oriented environment, we'd love to have you join our team! 

Position Summary:   

Reporting to the Operations Manager, the HR Administrator will assume responsibility for daily support for the HR Generalists.  Your contribution will be pivotal in maintaining an organized, efficient and welcoming environment for our clients and their employees. This position will provide a great opportunity to learn human resources, build core skills, and create a strong foundation for career growth. 

Duties/ Responsibilities:  

• Complete new hire onboarding and set up electronic personnel files; 
• Process terminations; 
• Process employee status changes; 
• Assist in the onboarding and offboarding processes by preparing necessary documentation and coordinating new hire processes and procedures;  
• Maintain and update employee records with utmost confidentiality and accuracy, using our Prism HRIS software; 
• Create and maintain internal forms;  
• Respond to employee inquiries in a timely and professional manner;  
• Assist in preparing HR reports and documentation as needed;  
• Collaborate closely with team members, to implement and improve departmental processes;  
• Perform a variety of administrative tasks, including filing, data entry, and other support functions as assigned.   

Minimum Qualifications:  

• High school diploma; 
• Associate’s Degree in Business, HR, or related discipline, preferred; 
• Minimum of 2 years of administrative experience, HR-related preferred; 
• Experience with HRIS software; 
• Proficiency in the MS Office 365 suite of products, specifically Excel, Word and Outlook; 
• Proficiency in operating office equipment to include PCs, printers/copiers, fax machine and postage machine; 
• Exceptional oral and written communication and interpersonal skills; 
• Exemplary time management, accuracy, organizational, problem-solving, attention to detail, multi-tasking, decision-making, critical thinking and customer service skills; 
• Ability to work effectively alone, following training period and within a fast-paced, high-pressure team environment.    

Working Hours: 

8:00AM – 5:00PM Monday through Friday, with 1 hour for lunch and 2, 10-minute breaks.   

Compensation: 

$23.00 - $26.00 per hour DOE for this full-time, non-exempt position.   

Benefits: 

• Medical, dental, vision and life insurance paid 100% for employee; 
• Additional voluntary supplementary coverage options; 
• Retirement plan;  
• Annual paid vacation on an accrual basis; 
• Annual paid sick time on an accrual basis;  
• Paid public holidays.     

Location: 

Santa Maria, CA – on-site position