HR & Administrative Coordinator

Assign employee IDs (A), order FR uniforms, assign lockers, and coordinate workspace setup. Assist employees with benefits enrollment, direct deposit, tax forms, and other HR documentation.

Position Title: HR & Administrative Coordinator
Location: North Kansas City, MO
Duration: 6months W2 contract with high possibility of full-time conversion based on performance and depending on business needs
Shift Timing: Monday - Friday | Flexible hours (Typically 7:00 AM - 4:00 PM)

Must-Have Skills

• 2-3 years of experience in a manufacturing office environment.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office applications.
• Strong Microsoft Excel and PowerPoint skills.
• SAP experience is preferred. 

Job Responsibilities:
HR Responsibilities: (30%)

• Support compliance with AIMS, ISO9001, and ISO45001 policies and standards.
• Coordinate pre-hire requirements and manage the new hire onboarding process.
• Serve as the primary point of contact for coordinating on-site interviews. 

New Hire Onboarding:

• Coordinate orientation for all new employees.
• Arrange pre-employment testing and background screenings.
• Assign employee IDs (A), order FR uniforms, assign lockers, and coordinate workspace setup.
• Provide computer access, email accounts, and required software.
• Set up hourly employees for biometric timeclock/payroll.
• Assist employees with benefits enrollment, direct deposit, tax forms, and other HR documentation.
• Provide daily support to ensure smooth onboarding experience.

HR Administration:

• Support NKC leadership with AIMS Element 2 documentation for HR audits and compliance.
• Coordinate Dashboard Pillar 6 (People Systems) activities.
• Coordinate community relations events under the guidance of the NKC Leadership Team.
• Serve as the site's Wellness Champion.
• Coordinate tuition reimbursement paperwork.
• Process administrative billing for HR vendors (e.g., TalentWise, WorkSpend).
• Provide administrative support for social media postings on ANNA and Facebook.
• Serve as the first point of contact for HR-related inquiries and work closely with the Regional HR Manager.
• Process bi-weekly payroll for hourly and salary non-exempt employees.
• Maintain HR data and generate reports using SAP HRMS.
• Maintain HR files, including I-9 and E-Verify documentation.

Administrative Responsibilities: (35%)

• Support SAP requisitioning and invoice processing across the site.
• Prepare and release blankets and individual requisitions through SAP.
• Order miscellaneous office and maintenance supplies using a P-Card.
• Provide general administrative support to office personnel.
• Organize plant meetings and site events, including facility and catering arrangements.
• Serve as the Document Control Administrator for SharePoint, eDMS, physical library, and W: drive.
• Coordinate meals and catering for meetings, training sessions, and special events.
• Document weekly, monthly, and other NKC team meetings (IMPACT).
• Serve as the first point of contact for customers, visitors, contractors, solicitors, and incoming calls.
• Manage small capital projects related to office and site upgrades.
• Manage site visitors and provide safety training in the absence of the HESQ Specialist

HSE Responsibilities: (25%)

• Serve as the primary backup to the HESQ Specialists.
• Perform weekly inspections and maintain documentation for:

1.  RCRA satellite accumulation areas
2. 90-day hazardous waste areas
3. Eyewash stations
4. Safety showers
5. Emergency shelters
6. Spill kits

• Conduct monthly inspections and restocking of First Aid kits.
• Perform monthly inspections and documentation for:

1. AEDs
2. Fire extinguishers
3. Maintain inventory of PPE and other safety supplies for the HES department.
4. Miscellaneous Responsibilities (10%)

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