Housing and Residence Life Desk Assistant

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

The Housing Desk Assistant at Albany State University provides an opportunity for students to gain hands-on experience in an office/secretarial setting. Interns will support the daily operations of the front desk of a residence hall and/or the central office, assist with event coordination/setup, and develop and enhance professional administrative and/or managerial skills in a dynamic collegiate environment.

Responsibilities

Office Management Support:

• Assist the paraprofessional and professional staff in ensuring that the front desk of the residence hall is safe and secure
• Manage desk supplies ensuring they are stocked and organized
• Ensure desk equipment is properly aligned and setup for clerical work in the residence hall and/or Central Office

Event Coordination:

• Support event planning and logistics for Housing Co-Curricular programs including: hospitality/serving, setup/breakdown
• Assist in managing student volunteers and coordinating on-site operations of programs during the event

Communication and Correspondence:

• Greet all stakeholders with a friendly tone and willingly assist to best of ability
• Draft internal and external communications, including event announcements, and email correspondence pertaining to Housing and Residence Life
• Provide timely responses to inquiries from staff, students, internal and external stakeholders

Data Management and Reporting:

• Assist in maintaining records or department activities/programs program outcomes
• Prepare reports and presentations for meetings as requested by central office and/or hall staff

Customer Service:

• Serve as a point of contact for visitor and provide accurate information about events and department activities ex: portal opening, housing assignments, etc.
• Greet and direct visitors to appropriate staff members
• Maintain a level of confidentiality as necessary.

Required Qualifications

• Must be a current Albany State student enrolled in six or more undergraduate credit hours or three or more graduate credit hours.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Recourses at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at sscsupport@ssc.usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence

We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect

We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community

We strive to build community and value a good mindset.

Teamwork

We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning

We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

• a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
• a motor vehicle report for positions that require driving an Albany State University vehicle
• a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.