Household Manager & Family Assistant

Job Title: Household Manager & Family Assistant

Location: New York, NY 10010

Employment Type: Part-Time | 15-20 hours per week

Schedule: Monday, Tuesday, Thursday from 2 pm- 7 pm. Days can be flexible for candidates' schedule, as long as not 3 consecutive days.

Compensation: $30–$35/hour, based upon experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable transportation required.
• CPR and First Aid certification preferred but not required.

About Our Family

We are a busy family living in a city loft where life moves quickly, and there is always something happening. Both parents work full-time, with a mix of working from home and frequent work travel, and our household is often juggling work commitments, school schedules, travel logistics, meals, errands, and the everyday details that keep a family running. We have three children, two who are away at school and one who is home with us; along with a beloved dog.

Our home is organized and well cared for, but we are looking for someone who can bring an extra level of structure and consistency to the day-to-day. This role is less about traditional housekeeping and more about owning the household details that fall between the cracks. That might mean resetting the kitchen after dinner, keeping laundry moving, noticing that household supplies are running low, organizing a donation bag, preparing for the cleaner, handling an errand while we are working, or making sure everything is in place before we leave for a trip.

The afternoon is where this support will make the biggest difference. A typical day might include picking up a few groceries, preparing dinner, tackling laundry or an organizational project, getting the home reset, and being available when our youngest child gets home from school. At the same time, there may be boarding-school logistics to arrange, a package to return, or a household order that needs attention. We are looking for someone who can look at everything happening in the household, determine what needs to happen next, and simply take care of it.

We are ready for the right person to become a trusted part of our routine by having someone who can take meaningful responsibilities off our plate, keep the household moving, and give us greater peace of mind.

Who You Are / What We're Looking For

You are naturally organized, observant, and proactive. You don't wait for someone to hand you a list — you look around, notice what needs attention, and take ownership. You are comfortable walking into a home, assessing the priorities for the day, and deciding what makes the most sense to accomplish without needing step-by-step direction.

You bring a calm, capable presence to the home. You are warm and friendly, but understand the importance of professional boundaries and discretion. You enjoy being trusted with responsibility and are comfortable making everyday decisions independently — whether that's choosing and preparing dinner, picking up household supplies, reorganizing a storage area, coordinating an appointment, or taking care of a task while the family is traveling.

You genuinely enjoy creating order and making life easier for the people around you. You might notice that the household is running low on something before anyone mentions it, see that a closet could use a better system, recognize the areas that need to be reset daily, or realize that a school-related deadline is approaching and make sure it gets handled. You think one step ahead and take pride in doing things thoroughly.

Most importantly, you are someone who can be trusted to own the role. You work well independently, stay productive whether or not a parent is home, and bring the same level of care and attention to both the visible tasks and the little details that make a household function beautifully. If your instinct is to notice the low battery, replace it, and move on with your day rather than waiting for someone to ask — you may be exactly the person we are looking for.

Key Responsibilities

Household Management & Organization

• Create and maintain household organization systems that are functional for the family
• Perform daily resets and prepare the home ahead of cleaner visits
• Light tidying including dishes, surfaces, and high-traffic area vacuuming
• Manage seasonal swaps of clothing, bedding, and décor
• Prepare donation drop-offs
• Assist with packing and unpacking for larger family trips
• Assist with occasional event, holiday, or guest preparation

Family Support & Child Assistance

• Provide light supervision, ensuring homework is on track, and limiting screen time for youngest child
• Coordinate car service logistics and administrative paperwork (such as permission slips) for the children at boarding school
• Handle occasional school pickups and drop-offs as needed in the city
• Assist with kid-related errands as they arise

Meal Planning & Prep

• Prepare 2–3 healthy dinners per week for the family, following a mostly gluten-free diet
• Grocery shopping at nearby stores
• Prep healthy snacks and maintain a well-stocked kitchen
• Maintain a clean and organized kitchen

Inventory & Errands

• Restock pantry, refrigerator, and household supplies
• Maintain a running household supply list and manage household subscriptions and orders
• Handle gift shopping as needed
• Manage mail and package intake

Laundry & Linen Care

• Wash, fold, and organize laundry for three family members
• Special garment care, including hang-drying athletic and performance clothing
• Manage linen rotation: primary bed weekly, son's bed every other week, daughters' beds when they are home
• Maintain a tidy and well-stocked laundry area

Deep Cleaning & Special Projects

• Refresh entryway and common areas
• Ongoing organizational projects, including basement storage, bookshelves, and general decluttering

Administrative & Personal Assistant Support

• Manage and monitor the household Google Calendar, looking ahead at the week and upcoming weeks to proactively plan logistics
• Coordinate travel planning and car service arrangements, as needed
• Handle event and appointment coordination, as needed
• Track receipts and expenses for anything purchased on the clock
• Support family administrative tasks as needed (e.g., addressing holiday cards, handling correspondence during family travel)

Vendor & Property Oversight

• Coordinate with cleaners and contractors as needed
• Research and coordinate repair quotes and service providers
• Assist in evaluating and potentially transitioning household service vendors

Pet Care

• Feed the dog when the family is away or unavailable
• Occasionally take the dog out for walks as needed (morning dog walker is already in place)
• Schedule vet and grooming appointments, as needed
• Maintain dog food, supplies, and other pet necessities

How to Apply

Please submit a short intro letter, an updated resume, and 3 professional references with contact information. This role requires a background check.

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