House Manager with Meal Prep Support

Job Title: House Manager with Meal Prep Support

Location: Upper West Side, New York, NY 10025

Employment Type: Part-Time | 8-10 hours/week

Potential for the role to grow and expand over time.

Schedule: Two days per week, preferably Tuesday and Thursday

Compensation: $35–$40 per hour, based on experience

Start Date: ASAP

Requirements

• Able to maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable transportation.
• Fragrance-free.
• Able to work quietly.
• Ability to navigate stairs and access storage areas throughout the day, including lower and overhead spaces.
• Candidates must be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations.

About Our Family

We're a busy blended family living on the Upper West Side of Manhattan with two teenagers still living at home, a senior cat, and a puppy. We both have demanding professional lives, so we're looking for a thoughtful, capable person who can become a trusted part of our household and take real ownership of the details that keep life running smoothly.

We care about our home and want it to feel calm, organized, and well cared for. We're looking for someone who naturally notices the little things - resetting the kitchen, returning items to their place, bringing order to a cluttered space, helping keep the household organized, or spotting something that needs attention and simply taking care of it. Our home has many special and delicate belongings, so someone careful, conscientious, and genuinely proud of caring for a space will fit in beautifully.

Our household tends to be warm but quiet and independent, and one of us is often working from home. We appreciate a calm, professional presence - someone who is friendly and kind, comfortable around animals, and happy working independently without needing a lot of direction. We value good judgment, honesty, and a solutions-oriented mindset, and we want this person to feel trusted to own their work. If you're the type of person who walks into a room, notices what's out of place, figures out where it belongs, and takes care of it, you'll appreciate the independence and trust that come with working in our home.

Who You Are / What We're Looking For

You truly enjoy organization and take pride in creating order, structure, and ease within a home. You have a natural eye for what needs attention and notice the little things that make a household feel organized, cared for, and well run. You're someone who enjoys putting things in their place, creating simple systems, and keeping track of the details that help daily life run smoothly.

You're thoughtful, resourceful, and highly detail-oriented, with a natural ability to notice what needs attention and take care of it. You're flexible, disciplined, and comfortable figuring things out as you go, bringing a calm, capable approach to your work. You take pride in doing things carefully and well, use good judgment, and can be trusted to work independently and follow through.

You're also at ease in the kitchen and enjoy food preparation. You can prepare simple family meals and snacks, keep the kitchen organized and well stocked, and handle the small details that make mealtimes easier.

You are calm, kind, and professional, with a friendly presence and a naturally light footprint in the home. You're comfortable working independently and have a strong awareness of your surroundings - knowing when to step in, what needs attention, and how to get things done without disrupting the rhythm of the household. You are thoughtful and careful with the home, belongings, and pets, and you bring good judgment and common sense to your work. Above all, you are dependable, straightforward, and trustworthy. We value honesty, care, and consistency.

Over time, you may also have the opportunity to grow into additional administrative or business support over the next 6-9 months, as you become familiar with our family's needs. Above all, we're looking for someone thoughtful, dependable, and trustworthy who takes pride in making the household run smoothly and is interested in growing with the role over time.

Key Responsibilities

Household Management & Organization

• Create and/or maintain household organization systems
• Daily reset of the house and prep home for cleaners
• Kitchen refresh and reset daily
• Light tidying (dishes, surfaces, vacuum high-traffic areas, making beds, folding towels)
• Clothing organization and wardrobe management (seasonal clothing swap support as needed)
• Prepare and coordinate donation drop-offs
• Event, holiday, and guest prep as needed
• Packing and unpacking for travel for teens
• Flag household maintenance needs to the family

Inventory & Errands

• Manage household orders, subscriptions, and restocking of pantry, fridge, and household supplies (including Instacart)
• Manage running household supply lists
• Ad hoc returns, dry cleaning, gift shopping
• Manage mail and packages, including breaking down and bringing boxes to the basement

Meal Support

• Prepare simple crockpot or fresh dinners approximately 2x per week
• Manage the grocery list and place orders via Instacart (put away groceries if needed)
• Follow dietary needs and preferences: gluten-free and celiac, healthy and simple whole foods
• Kitchen clean-up and maintenance

Deep Cleaning & Special Projects

• Refresh entryway & kid's spaces
• Organizational projects (toys, gear)
• Occasional deep cleans (fridge, oven, baseboards) as needed

Laundry & Linens

• Wash, fold, and organize sheets and towels
• Coordinate linen rotation with cleaners (strip and/or make beds)
• Press napkins for hosting as needed
• Maintain a tidy and well-stocked laundry area

Pet Care

• Check and change the cat litter box 
• Ensure fresh water is available for both pets during each visit
• Maintain pet supplies as needed

Vendor & Property Oversight

• Research and coordinate repairs and quotes if needed

Administrative & Personal Assistant Support (Potential Growth Area)

While these responsibilities are not part of the role initially, there may be an opportunity over time for the position to expand into additional administrative and personal assistant support, including:

• Calendar management (including household schedules)
• Receipt and budget tracking for expenses incurred
• Travel planning and logistics
• Business-related administrative support

How to Apply

Please submit a short intro letter telling us a little about yourself and why this role resonates with you, an updated resume, and 3 professional references with current contact information. Please note that this role requires a background check.

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