House Manager & Family Assistant (with Meal Prep)

Job Title: House Manager & Family Assistant (with Meal Prep)

Location: Walnut Creek, CA

Employment Type: Part-time (10-15 hours/week)

Proposed Start Date: ASAP

Compensation: $36–42/hour

Proposed Schedule:

• Hours: 10-15 hours/week
• Days: 2-3 afternoons per week, flexible between Monday and Friday, afternoons from 12:00 PM to 7:00 PM

Requirements:

• Maintain a smoke-free environment
• Must have reliable transportation
• CPR/First Aid certification preferred
• Must be able to swim (for pool safety)
• Major vaccinations required

Family Overview:

We're a lively and loving family of four, living in the heart of Walnut Creek, CA. Our two kids, a spirited 4-year-old daughter in TK and our adventurous 2-year-old son in preschool, bring endless joy and energy to our home. Both of us work in finance, balancing our time between our home office and regional offices, with a mix of travel and occasional work events. Though weekends are filled with fun family activities, we often find ourselves juggling all the moving pieces! We also share our home with two affectionate cats who are truly part of the family.

We're on the lookout for a kind, energetic, and self-sufficient House Manager & Family Assistant to help us keep the home running smoothly, so we can focus on what matters most—our work and time with our kids. We need someone who's proactive, highly organized, and ready to pitch in, whether it's tackling household tasks or stepping in to assist with the kids when needed.

Who We're Looking For:

We're hoping to find someone who is as enthusiastic and engaged as we are, with a keen eye for detail and a knack for multitasking. Our ideal candidate is someone who takes pride in creating order and organization and can manage everything from errands to meal prep to childcare when needed. You'll be the kind of person who thrives in a dynamic environment and knows how to keep everything on track—even when things get busy.

This role is all about being proactive and able to jump in without needing constant direction. We're looking for someone who's flexible, calm under pressure, and who can easily adapt to the ebb and flow of our family's needs. If you're the type of person who loves keeping things running smoothly, has a positive attitude, and is excited about helping out with both household and childcare needs, we think you'll be a great fit! A love for engaging with our kids is a must, and experience with household management and meal prep is key to succeeding in this role.

Core Responsibilities:

Household Management & Organization:

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure hope is prepped for cleaning services
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Maintain indoor plants

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping

Meal Planning & Preparation

• Plan and prep healthy meals/snacks for adults and/or kids (2x week)
• Batch cook easy freezer meals or snacks, easy grab and go for lunch
• Shop for groceries and meal-related items
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies

Pet Care

• Keep cat food area tidy
• Keep pet supplies stocked and organized

Vendor & Property Oversight

• Research and coordinate repairs, maintenance, and quotes
• Oversee outdoor spaces and seasonal maintenance needs

Family Support & Child Assistance

• Back-up assistance with school/activity pick-ups or drop-offs
• Back-up childcare
• Prep backpacks, clothing, or snacks for school
• Help with child-related laundry or errands

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation

How to Apply:

Please send the following:

• A brief letter explaining why you'd be a great fit for this position
• Your updated resume
• Three professional references
• This role requires a background check.

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