House Manager and Family Assistant

House Manager and Family Assistant

Location: Newport Beach, CA 92660

Employment Type: Part-Time | 20 - 30 hours per week

Schedule:

• Core Hours: Tuesday – Friday, 1:00 PM - 6:00 PM
• Flexibility on Mondays and occasional evenings as needed

Compensation: $38–$45 per hour, based on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable personal transportation and clean driving record required; with mileage reimbursement at the federal rate for work related tasks
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including general adult vaccinations and influenza), subject to applicable legal accommodations
• CPR and First Aid certification preferred, or willingness to obtain prior to start
• Ability to navigate a standard flight of stairs regularly throughout the workday
• Must be authorized to work in the United States

About Our Family

We are an active, fast-moving family of five based in Newport Beach. Our home includes our three children (ages: 4, 6 & 10), two large and lovable dogs, and parents managing several businesses and properties. Between school, sports, coaching, carpools, travel, and changing schedules, our days are full and energetic. We embrace our on-the-go lifestyle and love making memories together - whether traveling, cheering from the sidelines, or gathering around the table.

Our home is warm, joyful, and often filled with friends and family. We love hosting everything from casual visits and children's celebrations to large dinner parties. We are a community-oriented family that values generosity and is intentional about raising thoughtful children who value kindness, responsibility, inclusion and respect. Clear communication and healthy boundaries are important in our household; we believe in being direct, honest, and kind.

The right person will enjoy the rhythm of a bustling home and understand how thoughtful preparation and follow-through keep everything running smoothly. Because we also support a family member who lives nearby, our household operates as a close-knit ecosystem. We have tremendous trust, appreciation, and care to offer someone who wants to become a valued, long-term partner and grow alongside our family.

Who You Are / What We're Looking For

You are a true “mover and shaker” - someone who can read the room, anticipate needs, and confidently take initiative without waiting to be asked. Bringing a warm, grounded presence, you enjoy working in an active, ever evolving household. Nurturing and capable, you lead with maturity, sound judgment, patience, and care.

Trustworthy and discreet, you recognize the sensitivity of working within a family's private space and consistently exercise good judgement and confidentiality. You are punctual, consistent, and dependable, yet flexible when schedules shift or unexpected needs arise. Busy days do not rattle you; you prioritize, communicate, and find practical solutions. You maintain appropriate boundaries with children while remaining warm and approachable, taking pride in creating a calm, organized, and well-supported home.

You think beyond the immediate task, track important details, and follow through with minimal oversight. You value direct, honest communication and feel comfortable asking questions, sharing observations, and addressing concerns thoughtfully. This is a long-term opportunity to become a trusted partner to a family that respects your experience, appreciates your contributions, and values the meaningful role you play in making family life easier.

Key Responsibilities

Family Support

• School pickups, sports transportation and kid-related errands
• Light supervision and backup childcare as needed, including occasional date night coverage
• Support with regular hosting preparation
• Packing and unpacking kids for travel
• Calendar support - managing schedules across school communications, appointments, and activities
• Appointment coordination and travel logistics support
• Occasional support for a nearby family member's errands and appointments (approximately 5 hours per week once established)

Household Organization & Maintenance

• Daily resets and light tidying - dishes, surfaces, high-traffic areas
• Prepare home for weekly cleaners
• Create and maintain household organization systems
• Regular kid's clothing audit
• Prepare and coordinate donation drop-offs
• Event, holiday, and guest prep
• Coordinate with vendors (gardener, cleaners, pool technician) as needed

Deep Cleaning & Special Projects

• Occasional deep cleans as needed (fridge, oven, baseboards)
• Refresh garage, mudroom or entry as needed
• Manage organizational projects (toys, sports gear)

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage ongoing supply lists and subscriptions
• Handle household orders and returns, including breaking down boxes
• General household errands as needed

Meal Support

• Prepare up to two simple meals per week for the family
• Prep healthy snacks and meals for kids
• Grocery shopping - combination of curbside pickup and in-store
• Kitchen clean-up and maintenance

Laundry & Linens

• Wash, fold, and put away laundry
• Maintain tidy and well-stocked laundry areas

Pet Care

• Walk the dogs as needed
• Pick up after dogs in the yard as needed

Vehicle Upkeep

• Schedule and drop off family vehicles for periodic maintenance
• Light organization of vehicles as needed

How to Apply

Please submit:

• Cover letter
• An updated resume
• Three professional references with contact information

Note that this role requires a background check.

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