Healthcare Administrative Assistant

Healthcare Administrative Assistant – Front Desk & Scheduling (Contract)

Schedule: Monday–Friday, 8:00 AM–5:00 PM Type: Contract (potential for permanent hire)

Overview

This role supports essential healthcare administrative functions at a client facility, focusing on patient check‑in/out, appointment scheduling, and communication across multiple service lines. The ideal candidate is a proactive problem‑solver with strong interpersonal skills and the ability to work effectively in a fast‑paced clinical environment. This is a contract position with the possibility of transitioning to a permanent role based on performance and alignment with workflow and culture.

Required Qualifications

• High School Diploma or GED
• 2+ years of experience in ANY of the following:
  • Healthcare
  • Administration
• 2+ years of experience in ANY of the following Epic modules:
  • Epic ClinDoc
  • EpicCare Inpatient
  • Epic Inpatient

Key Responsibilities

• Check patients in and out
• Schedule appointments and manage waitlists across multiple service lines
• Answer calls forwarded from the call center
• Schedule scans and ensure correct appointment types
• Ensure paperwork and consent forms are completed prior to visits
• Fax documents to patients and facilities
• Respond to patient messages promptly and courteously
• Coordinate communication between various service lines
• Order and maintain office supplies
• Perform additional administrative tasks as assigned

Schedule & Shift Details

• Monday–Friday: 8:00 AM – 5:00 PM