Head Start Site Coordinator- Willet/Turner
Application Deadline: 4 September 2026
Department: Head Start
Employment Type: Full Time
Location: East Providence - Willett
Reporting To: Lifen Zhong
Compensation: $45,760 - $58,240 / year
Description
Keep our sites safe, compliant, and ready for great outcomes.
EBCAP is hiring a Head Start Site Coordinator, the on-site operational lead who ensures our Head Start and Early Head Start locations run smoothly day-to-day-so educators and family services teams can focus on children and families.
This is a full-time, on-site role serving East Providence. The Site Coordinator reports to the Head Start Operations Manager.
Why This Role Matters
Strong site operations are the foundation of high-quality early learning. As the Site Coordinator, you'll be the operational hub-maintaining data integrity, ensuring facilities meet safety and licensing standards, and keeping policies and procedures consistently implemented-so every family experiences a welcoming, well-run program.
Key Responsibilities
Data, Reporting & Continuous Improvement (45%)
- Manage accurate, timely data entry and monitoring in ChildPlus and Teaching Strategies GOLD (TSG) to ensure alignment with Head Start Performance Standards and agency policies.
- Audit site workflows and documentation for consistency and compliance.
- Track daily attendance and follow-up protocols; produce required reports.
- Document and process Non-Federal In-Kind contributions to meet federal match requirements.
- Generate CQI (Continuous Quality Improvement) reports to evaluate policy effectiveness and recommend improvements.
Compliance, Safety & Site Operations (40%)
- Ensure full compliance with DCYF (Rhode Island Department of Children, Youth & Families) licensing and RIDE (Rhode Island Department of Education) standards through ongoing monitoring and corrective action.
- Track staff progress toward the 20-hour annual professional development minimum required by regulators.
- Manage facility access and security protocols; maintain a safe, policy-aligned environment.
- Lead and document required emergency drills (fire, evacuation, lockdown).
- Oversee distribution of classroom newsletters and site communications to keep families informed.
- Provide secondary support to ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance) processes to ensure smooth, policy-aligned enrollment.
Collaborate & Support (15%)
- Promote cross-program referrals to other EBCAP services (e.g., Health Center, Behavioral Health, Family Development) within our integrated model.
- Participate in in-service trainings and staff meetings to stay current on evolving policies.
- Provide operational support across locations to ensure consistent procedures program-wide.
Skills, Knowledge and Expertise
Required
- 2+ years of office administration and data entry experience, ideally in early childhood or human services with a strong compliance focus.
- Valid RI driver's license and reliable transportation for travel among sites.
- Proficiency in Microsoft Office and comfort with specialized systems (e.g., ChildPlus, TSG).
- Strong attention to detail; ability to interpret and implement federal/state regulations.
- Excellent organization, multi-tasking, and deadline management.
- Clear written and verbal communication with staff, families, and regulators.
- Practical problem-solving skills to address operational challenges.
Preferred
- Experience in Head Start/Early Head Start.
- Familiarity with Head Start Performance Standards and DCYF licensing.
- Experience with CQI methods.
- Bilingual (Spanish or Portuguese).
Physical/Work Conditions
- Combination of computer-based documentation and site walkthroughs/inspections.
- Ability to lift up to 25 lbs occasionally; travel among sites in varying weather; respond quickly during drills or emergencies.
Schedule & Work Setting
- Status: Full-time (benefit-eligible, 30-40 hours/week)
- Locations: East Providence
- Hybrid: Not eligible (on-site role)
- Reporting to: Head Start Operations Manager
Benefits
- Salary range: $45,760 - $58,240 annually (approx. $22.00 - $28.00/hour), commensurate with experience.
- Benefits for 30-40 hrs/week:
- Subsidized, comprehensive medical (BCBSRI) and dental (Delta Dental); optional vision (Delta Dental)
- Medical and dependent care FSAs
- 403(b) with up to 3% employer match
- Employer-paid life insurance & long-term disability
- Generous PTO (vacation, holidays, personal, sick)
- Mileage reimbursement
- Tuition reimbursement and employer-paid professional development
- Employee Assistance Program (EAP)
Ready to Be the Backbone of a Great Site?
If you're organized, compliance-savvy, and motivated by making daily operations seamless for staff and families, we'd love to hear from you. Apply through EBCAP's careers process and help us deliver consistent, high-quality experiences across our sites.