Head Start Monitoring Coordinator

Head Start Monitoring Coordinator

• 511199
• MS Gulf Coast
• Mississippi - Not located on main campus
• 012102 - MSU Extension- Early Childhood Prog
• Professional
• Regular Full-Time 12-month
• Opening on: Sep 2 2026

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Position Function:

The Monitoring Coordinator manages the program''s data and monitoring systems to ensure the accuracy, integrity, analysis, and reporting of program information. This position supports data-informed decision-making, performance management, continuous quality improvement, and program effectiveness by providing meaningful data, performance reports, and technical assistance to leadership and staff.

Salary Grade: 15

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Anticipated Appointment Date:

October 2026.

Essential Duties and Responsibilities:

The Monitoring Coordinator is responsible for managing and supporting the program's monitoring and data systems to ensure the collection, analysis, and utilization of accurate and timely information across all service areas. This position works collaboratively with program leadership and management staff to support data-informed decision-making, continuous quality improvement, and program effectiveness. The Monitoring Coordinator oversees the implementation and maintenance of program data systems used to track child, family, staff, and program outcomes. The position is responsible for ensuring data integrity, generating reports, and providing meaningful information that supports strategic planning, goal achievement, and ongoing program improvement. This position provides training and technical assistance on data systems and reporting requirements and collaborates with service area managers to ensure accurate, timely, and reliable data.

The Monitoring Coordinator works closely with the Program Manager-Data Services and the Compliance Specialist to ensure data systems effectively support compliance activities, performance reporting, and program monitoring. The position also safeguards the confidentiality and security of program information and serves as a resource for data collection, reporting, performance measurement, and continuous quality improvement initiatives.

• Manage and maintain the program''s data management systems and reporting platforms.
• Ensure the accuracy, completeness, timeliness, and integrity of program data.
• Develop and distribute routine and ad hoc reports for leadership, management teams, governing bodies, and grant requirements.
• Analyze child, family, staff, enrollment, attendance, health, fiscal, and program performance data to identify trends and support decision-making.
• Create dashboards, scorecards, and monitoring tools to measure progress toward program goals and objectives.
• Support continuous quality improvement by collecting, analyzing, and reporting performance data that informs program planning and decision-making.
• Provide training and technical assistance to staff on data systems, reporting procedures, and documentation requirements.
• Conduct data validation and quality assurance reviews to ensure accuracy and reliability of information.
• Prepare and provide data reports, dashboards, and supporting documentation for federal reviews, audits, self-assessments, and leadership reporting.
• Collaborate with management staff to identify performance trends, monitor progress toward program goals, and inform improvement strategies through data analysis.
• Maintain confidentiality and security of child, family, staff, and program data in accordance with federal, state, and organizational requirements.
• Develop, monitor, and communicate key performance indicators, dashboards, and trend analyses to leadership to support strategic planning, goal attainment, and continuous quality improvement.

The above essential duties are representative of major duties in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Minimum Qualifications:

Education: Bachelor's degree in information systems, Statistics, Data Science, business, economics, Early Childhood, or related field.

Experience: Three (3) years of experience similar to duties described.

Licensure: Valid driver's license. Physical exam and background check is required.

Preferred Qualifications:

• Master's degree in related field.
• Previous experience in early childhood and/or Head Start.
• 3+ years' experience in multi-site project management.

Knowledge, Skills, and Abilities:

1. Knowledge and ability with standard computer programs in addition to statistical packages.

2. Ability to manage multiple tasks with deadlines.

3. Ability to independently perform high-quality work following well-defined policies and procedures while simultaneously performing in a team environment.

4. Excellent verbal and written communication skills with effective public speaking skills.

5. Knowledge of university, state, or federal reporting procedures.

6. Ability to engage in multiple tasks simultaneously.

7. Skill in organizing resources and establishing priorities.

8. Ability to foster a cooperative work environment.

9. Employee development and maintenance skills.

10. Ability to provide technical assistance, coaching, and training to program personnel on data systems, reporting procedures, monitoring tools, and documentation requirements.

11. Ability to work as a team player.

Working Conditions and Physical Effort

• Regularly involves lifting, bending or other physical exertion.
• Job requires standing, stooping/kneeling/crouching/crawling, and lifting up to 40 pounds.
• Frequent shifts in work priority: interruptions requiring immediate attention; unusual pressure due to accountability for success and project completion.

Frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.

• Ability to see information in print and/or electronically, and ability to distinguish colors.
• Ability to travel out of local area and long distance up to 10% of time for work-related meetings and functions.
• Must have reliable transportation, use of personal car is required.
• Required work outside the standard 8 a.m. to 5 p.m. schedule.

Instructions for Applying:

Link to apply: http://explore.msujobs.msstate.edu/

All applicants must apply online at www.msujobs.msstate.edu by submitting: the completed online application, a cover letter, a resume, three professional references and a current unofficial transcript (with social security numbers removed prior to submission).

Screening Date:

September 16, 2026, until filled.

Restricted Clause:

Position is contingent upon continued availability of funding.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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