Group Assistant

Description:

Typical Day in the Role:

• Purpose of the Team: The Growth & Experience team within Engineering is a customer-facing organization that supports various services, including customer onboarding and adoption initiatives. The immediate need for this role is to provide coverage for an administrative resource currently on leave of absence and support ongoing team operations.
• Key Projects: This role will contribute to team support activities, including morale programs, space management, team events, supply ordering, device management, expense reporting support, alias management, logistics coordination, and general administrative operations.

Candidate Requirements:

• Administrative assistant experience.
• Experience supporting teams in a fast-paced environment.
• Strong administrative operations and team support background.
• Event, meeting, and logistics coordination experience.
• Proficiency with productivity tools (Outlook, Excel, PowerPoint, Teams).
• Basic calendar management experience (preferred, not required).
• Expense management and expense reporting experience.
• Alias management experience.
• Supply ordering, procurement, and general office operations experience.
• Experience coordinating morale initiatives, team events, and space management.
• Strong customer service and communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle multiple administrative responsibilities simultaneously.
• Experience supporting customer-facing or highly collaborative teams.
• Device management and operational support experience.

Responsibilities:

• Provide general administrative support primarily for a group.
• Coordinate meetings and events, department financial operations, personnel operations, and facility purchasing and operations.
• Complete special projects as assigned.
• Coordinate travel arrangements.
• Enforce policies and/or procedures of the defined team(s).

Skills:

• 1-3 years of administrative experience in a fast-paced environment.
• Effective communication and project management skills, willingness to assist members of a team, and ability to relate well with diverse individuals.
• Strong customer service skills, attention to detail, and organizational skills are a must.
• Working knowledge of email, scheduling, word processing, spreadsheets, and presentation software, with experience using current versions of office productivity tools preferred.
• May require the ability to lift up to 20 lbs.

Top 3 Must-Have Hard Skills & Years of Experience for Each:

• Administrative Operations & Team Support
• Event, Meeting & Logistics Coordination
• Productivity Systems & Tools