100% in-person in Charlottesville, VA JOB SUMMARY Responsible for leading the coordination and organization of the Rivanna Authorities’ grant administrative programs. This position connects departments, subject matter experts, and resources to support the development and execution of strategic initiatives. The role primarily focuses on improving internal workflows, standardizing processes, and ensuring effective communication, tracking, and documentation of grant-related efforts to drive organizational alignment and efficiency. This position is non-exempt and will be on-site and in-person. ESSENTIAL JOB FUNCTIONS Grant Alignment: - Identify and research grant and funding opportunities aligned with organizational priorities.
- Coordinate the development, review, and submission of grant applications and proposals by gathering, organizing, and facilitating input from internal stakeholders.
- Track the status of grant applications, awards, and associated projects to ensure timely follow-up and organizational awareness.
- Develop, implement, and maintain standardized workflows, templates, and timelines to improve efficiency and consistency in grant-related efforts.
- Organize and maintain accurate records, documentation, and reference materials related to grant activities.
Finance Coordination: - Serve as a coordination point between project teams and the Finance Department to support alignment of grant-related activities with financial processes.
- Coordinate with Finance and project managers to compile and organize information needed for grant budgets and funding requirements.
- Track project milestones and activities to support Finance in monitoring grant-related expenditures and timelines.
- Assist in gathering and organizing documentation needed for grant-related reporting and reimbursement requests.
- Maintain organized grant documentation to support Finance-led tracking, reporting, and audit processes.
- Facilitate clear communication of grant requirements, timelines, and supporting information between departments and Finance to ensure alignment.
Sustainability Initiatives: - Coordinate and support the development, implementation, and ongoing management of the Rivanna Authorities’ sustainability initiatives.
- Serve as a central point of coordination between departments, subject matter experts, and external partners to support alignment and execution of sustainability efforts.
- Facilitate communication across divisions to ensure clarity of roles, responsibilities, timelines, and deliverables.
- Develop, implement, and maintain standardized workflows, templates, and tracking tools to improve consistency and efficiency in sustainability efforts.
- Organize and maintain accurate records, documentation, and program materials related to sustainability initiatives.
Administrative Duties: - Provide administrative support and backup to the Administration Department as needed to ensure continuity of operations, including coordination, documentation, and general operational support.
- Maintain effective working relationships with internal and external stakeholders.
- Provide customer service both internally and externally.
- Abide by RWSA personnel policies and practices.
- Perform job tasks safely and follow Authority safety regulations.
- Perform duties in accordance with all local, state, and federal laws, rules, and guidelines.
- Perform other related duties as assigned.
MINIMUM EDUCATION & EXPERIENCE - Bachelor’s degree from an accredited four-year college or university in public administration, business administration, environmental science, sustainability, research, or a related field required.
- Two (2) years of experience in grant writing, grant coordination, program coordination, or administrative support of grant-funded or multi-departmental initiatives is preferred.
- Experience supporting the development and coordination of grant applications, including gathering, organizing, and compiling information from multiple stakeholders is preferred.
- Experience tracking projects, deadlines, or program activities, including maintaining organized documentation, records, or reporting materials is preferred.
- Experience coordinating across departments and working with multiple stakeholders to support project or program implementation is preferred.
- Familiarity with basic grant processes and requirements, including timelines, documentation, and reporting expectations is preferred.
- Experience with post-award management, reimbursements, and compliance tracking is preferred.
- Experience collaborating with finance or administrative staff to support budgeting, documentation, or reporting processes is preferred.
- Familiarity with sustainability initiatives related to water and wastewater treatment, watershed management, and/or environmental programs is preferred.
- Proficiency in Microsoft Office Suite, including Excel for tracking and reporting purposes.
- Valid, unrestricted Virginia Driver’s License
PHYSICAL REQUIREMENTS - While performing the duties of this job, the employee is regularly required to sit, stand, walk, and use hands and arms to operate a computer and standard office equipment.
- The employee is required to communicate effectively in person, by phone, and in virtual settings.
- The employee may occasionally be required to lift and/or move objects weighing up to 20 pounds.
- Specific vision abilities required include close vision, distance vision, and the ability to adjust focus for reading documents and working on a computer.
WORK ENVIRONMENT - Work is primarily performed in a standard office environment. The position may require occasional visits to operational facilities, including water and wastewater treatment plants, construction sites, or field locations. During site visits, the employee may be exposed to outdoor weather conditions, including heat, cold, humidity, and wet conditions, as well as moving mechanical parts, uneven terrain, and moderate noise levels. Use of appropriate personal protective equipment (PPE) is required when visiting operational areas. The employee may occasionally be subject to time-sensitive deadlines and situations requiring prompt decision-making. SPECIAL REQUIREMENTS - This position is designated as non-essential. Occasional travel to meetings with regulatory agencies, partner organizations, or professional conferences is required. Must be available for occasional evening or weekend meetings, including public engagement or Board-related activities Salary Range - $64,000 - $107,000 to commensurate with education and experience
|