Grants Specialist

Pay Range: $28.00hr - $29.00hr

Job Overview:

Our client is seeking a focused, motivated, and highly organized candidate to join the Central Office Grants Management Unit (GMU). The Grants Specialist will work directly under the Associate Director of Contracts and serve as a high-level operational partner, ensuring smooth workflows across contracts, procurements, and unit administration.

Primary Responsibilities:

• Assist in the development and organization of various solicitations, contracts, and grants, including tracking and monitoring throughout the process, and performing administrative reviews of proposals.
• Manage evaluation documentation, process files in internal databases and the Statewide Financial System (SFS), and coordinate evaluation logistics.
• Streamline unit operations, maintain structured filing systems, and keep complex tracking spreadsheets up to date.
• Monitor multiple shared email inboxes, and communicate professionally with external vendors, stakeholders, and agency staff.
• Perform a wide variety of activities associated with contractual and administrative services, including research, proofreading, compliance, scheduling, and recording meeting notes.
• Provide general administrative support to the Bureau of Contract and Grants Management, which includes the Contract Management Unit (CMU) and the Grants Management Unit (GMU).
• Drive special initiatives and support unit leadership with research and ad-hoc projects.

Technical Qualifications:

• At minimum an Associate degree; Bachelor degree preferred (recent graduates are encouraged to apply).
• At least 2+ years of employment history, with office experience preferred.
• Ability to comprehend and interpret complex written materials, excellent writing, analytical, communication, and organizational skills, experience with Microsoft applications including Excel, ability to learn new software systems and technology quickly, and the ability to meet deadlines, adapt to changing tasks, and handle multiple priorities.